Eligibility
* Only internal candidates are eligible to apply for this vacancy. This includes any current University of Warwick employees (including those on the Redeployment Register), Graduate Teaching Assistants, or Unitemps/Uniperms.
Informal Queries
* For informal queries about the role, please contact Joanne Scarr (Executive Officer) at Joanne.scarr@warwick.ac.uk.
Flexible Working
* We will consider applications for employment on a part-time or other flexible working basis (e.g. job share), despite the position being advertised as full-time.
* This role will require an Enhanced DBS Check with Childs Barred List.
* If you are included on a child barred list, you will be breaking the law by applying for this role.
Role Summary
The Executive Assistant will provide day-to-day support to the Executive team, Operations Director, and Executive Officer within Warwick Global Academy. The post holder will play a key role supporting the efficient and effective operation of the department, contributing to the smooth delivery of strategic and operational priorities. Responsibilities will include supporting HR and finance processes, coordinating reporting activities, and liaising on facilities and estates matters.
Qualifications
The successful candidate will have experience working in a busy, customer-focused office environment, ideally within Higher Education. They will be confident in carrying out a range of administrative tasks, using Microsoft Office and systems such as Success Factors, Opera and SAP to support the day-to-day running of the department. They will have strong organisational and time-management skills, with the ability to prioritise their workload and respond effectively to changing demands. Attention to detail and the ability to work accurately to deadlines and follow established policies and procedures are essential.
For details on the experience and skills required, please refer to the job description attached as a PDF below.
About the Department
We are expanding and enhancing our portfolio of programmes. With extensive experience in preparing international students for academic success, we have supported thousands of students from around the world in progressing to degree studies at Warwick and beyond.
Our department delivers a diverse range of high-quality programmes, including the International Foundation Programme, Pre-Sessional and In-Sessional English provision, Warwick Summer School, Warwick Pre‑University Summer School, and a portfolio of short courses for the international market.
We are in a dynamic period of growth, developing new programmes that align with the evolving needs of students and institutions worldwide.
We are committed to continuously enhancing both the student experience and the working environment for our staff. Our department plays an active role in shaping Warwick’s Education and Student Engagement strategy, working closely with university-wide initiatives to drive innovation and excellence.
With ambitious expansion plans ahead, we are seeking talented individuals with strong sector expertise to help shape the next phase of our development.
About the University
We are a world‑leading research‑intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK. 92% of our research is rated world‑leading or internationally excellent.
Find out more about us at warwick.ac.uk/about/.
Application Deadline
CLOSING DEADLINE: Sunday 24th May 2026 at 11:55pm (UK Time)
Application Process
* Applicants must include a CV and cover letter.
* In the cover letter, outline your employment and education history, the reasons for your interest in this position, and demonstrate how you meet the requirements of the role with clear reference to each of the essential and desirable criteria in the Job Description (PDF attached below).
* Start Date: To be confirmed.
* Applications must be submitted by the closing deadline and through our Careers Portal.
* You are welcome to include any career breaks you may have taken.
* We are not eligible for sponsorship for a Skilled Worker visa.
Benefits
* An attractive pension scheme.
* 26 days holiday plus University Christmas closure.
* Generous parental/adoption leave policy.
* Onsite childcare facilities.
* Excellent learning and development opportunities.
* Flexible working arrangements and a healthy work/life balance.
* Living Wage employer.
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