Job Description
Job Description
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Human Resources Specialist - Sunroad Auto Shared Services, Inc.
Non-Exempt
Job Summary:
The Human Resources Specialist – Leave Management and Workers’ Compensation will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA), and the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA), state and local leave laws, and short-term or long-term disability plans. This role will also be responsible for Workers’ Compensation and facilitating this process for employees.
Essential Functions:
Leave Management
* Communicate with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
* Handles the FMLA/CFRA leave administration process from the employees’ initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
* Maintain reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
* Advise managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
* Oversee the return-to-work process for employees returning from FMLA/CFRA, workers compensation, or other leave(s).
* Facilitate other leave requests, which may include accommodation requests under the ADA/FEHA.
* Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
* Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
Workers’ Compensation
* Facilitate the Workers' Compensation process for employees who are injured while at work.
* Communicate with outside providers, including Worker’s Compensation Insurance company and health care clinics; may also research other outside providers to ensure we are cost effective and have reliable providers.
* Record all Workers’ Compensation injuries, produces OSHA 300A logs, facilitates necessary postings are up to date at all locations, as appropriate, and abide by record keeping protocols
* Visit sites to investigate potential safety and health issues and they arise from Workers’ Compensation claims, provide updates on necessary training, as determined by the investigation and communicates findings to managers, as necessary.
Other
* Maintain knowledge of all applicable laws including state and local laws.
* Preserve confidentiality of employee medical documentation and files.
* Maintain satisfactory attendance.
* Perform other related duties as assigned.
Supervisory Responsibilities:
* This role has no direct reports but may provide guidance/training to less experienced HR staff.
Qualifications:
Minimum Qualifications:
* 2 years Human Resources or administrative experience.
* Knowledge of all federal, state and local regulations and compliance requirements related to employee leave and accommodation requests and workers’ compensation programs.
* Knowledge of labor and employment laws at a basic level.
* Experience with HRIS systems and/or HR databases.
* Proven ability to build relationships with all levels of the organization.
* Strong organizational, communication, and problem-solving skills.
* Ability to maintain confidentiality.
* Excellent interpersonal and customer service skills.
* Ability to multi-task and manage time effectively.
* Proficient in Microsoft Office Suite or similar software.
* Ability to lift up to 15 pounds.
* Ability to perform all essential functions of the job description.
Preferred Qualifications:
* Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA/CFRA, ADA/FEHA, and other applicable laws.
* In-depth understanding of FMLA regulations, including its amendments and updates.
* Familiarity with state-level FMLA or leave laws.
* Experience supporting employees with workers’ compensation claims.
* Experience working with HRIS and leave management software.
* Strong understanding of HR best practices and compliance requirements.
* SHRM-CP or PHR certification is preferred, but not required.
* Strong knowledge of employment laws and regulations related to leave management.
* Ability to maintain confidentiality and handle sensitive information with integrity.
* Excellent interpersonal skills with the ability to build positive relationships with employees.
Physical Demands:
* Frequently stands, walks, sits; uses hands; frequently reaches with hands and arms; frequently talks and hears.
* Occasionally climbs or balances; occasionally stoops, kneels, crouches, squats or crawls; occasionally lifts up to 15 pounds.
* Prolonged periods sitting at a desk and working on a computer.
Work Environment/Noise:
* Office setting, typically within the HR or payroll department.
* Climate controlled.
* Noise level is quiet to moderate.
Employee Benefits Include:
* Medical, Dental, & Vision Insurance
* Employer Paid Life Insurance
* Employer Paid AD&D
* 401k (with Employer match)
* Generous Vacation Package
* Inter-Company Transfers and Promotion Opportunities
* Tenure recognition and awards
* Vehicle Purchase Discount Program
* Vehicle Service Discount Program
* Golf Benefits at Maderas Golf Club (subject to qualification)
If you receive an offer of employment, it will be a conditional offer contingent on the successful completion of a pre-employment drug screen and background check.
Sunroad is committed to providing reasonable accommodations to qualified individuals with disabilities to ensure equal employment opportunities and access to all programs, services, and activities. If you require accommodations to participate in the application process or to perform the essential functions of the job, please contact the HR Department to discuss your needs confidentially. We will work with you to identify appropriate accommodations based on your specific circumstances and in compliance with applicable laws.
We are an Equal Opportunity Employer (M/F/D/V) and maintain a drug-free workplace. If you receive an offer of employment, it will be a conditional offer contingent on the successful completion of a pre-employment drug screen and background check.
Sunroad is an Equal Employment opportunity and Affirmative Action Employer. We are committed to providing equal opportunity in all of our employment practices, including selection, race (including traits historically associated with race such as hair texture and protective hairstyles such as braids, locks, and twists); religion; religious creed; religious dress/grooming; color; age (40 and over); sex; sexual orientation; gender; gender identity (meaning a person’s identification as male, female, a gender different from the person’s sex at birth, or transgender); gender expression (including a person’s gender-related appearance or behavior, whether or not stereotypically associated with the person’s sex at birth); national origin; ancestry; citizenship status; uniform service member status; military or veteran status; marital status; pregnancy; childbirth; medical conditions related to pregnancy, childbirth, or breast feeding; medical condition (including cancer related or HIV/AIDS related); handicap; physical disability; mental disability; genetic characteristics; genetic information; or any other protected status in accordance with the requirements of all federal, state and local laws. Our Equal Employment Opportunity Policy applies equally to interns and volunteers.
Company Description
Founded in 1977, Sunroad Enterprises is a diversified holding company based in San Diego. Sunroad consists of three distinct divisions: Automotive, Real Estate and Maderas Golf. With successful ventures across multiple countries, we bring a strategic focus to seeing developments come to life. Sunroad Enterprises is one of the largest minority-owned businesses in San Diego and has earned numerous quality commendations from local, regional, and national organizations. Please visit our website to learn more about our endeavors and career opportunities: https://sunroadenterprises.com/