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Examinations Officer & Data Assistant, Portsmouth
Castle View Academy
Location: Portsmouth, United Kingdom
Job Category: Support Staff
EU work permit required: Yes
Job Reference: de77fe3e8ee5
Posted: 26/02/2024
Expiry Date: 17/07/2025
Job Description:
Castle View Academy is located in the north of Portsmouth, and we are proud of the education and training we offer students and staff in our new building. We have a track record of continuous improvement in GCSE results with this year’s results setting a new record. Excellence in all we do lies at the heart of the education we offer, and we are eager to meet likeminded colleagues who share this vision. We believe in traditional values, respect, hard work, determination, and resilience and strive to instill these values in our students who learn by example from the staff they interact with.
Our staff are happy, dedicated, and hardworking individuals. We offer bespoke Continuing Professional Development programs for PGCEs, NQTs, Teach First, School Direct, and qualified staff and encourage participation in CPD opportunities offered through United Learning. If you are looking to contribute to the excellent education, we offer to the young people of Paulsgrove, we would be delighted to meet with you and show how we work. Castle View Academy is part of United Learning, a large, and growing, group of schools aiming to offer a life-changing education to children and young people across England. United Learning is committed to safeguarding and promoting the welfare of all children and young people and expects all staff and volunteers to share this commitment. All positions are subject to an Enhanced Disclosure and Barring check from the DBS.
Job details
Salary: £30,000 per annum (FTE), Pro-rata £26,550
Contractual hours: 37.5
Basis: Part Time
Region: Portsmouth
Job category/type: Support Staff
Date posted: 26/02/2024
Job description
The main duty of the Examinations Officer & Data Assistant is to ensure the efficient and smooth running of all aspects of examinations, including internal mocks, end of year, and external exams for Castle View Academy. The post holder will attend regular planning/briefing meetings with the Vice Principal and Data and Examinations Manager and will have line management responsibility for the Exam Invigilators.
Exams experience is an advantage; full training will be provided.
Harmonisation of Exams Policy and Process
* Compliance with JCQ regulations
* Production and maintenance of policies/processes required by JCQ Regulations
* Administration of the Academy's Examinations policy
Line Management of Exams Invigilators
* Recruitment of invigilators
* Induction and ongoing training of invigilators
* Organisation and deployment of invigilators
Mock Examinations
* Collate exam requirements from subject leaders
* Construct examination timetables, organise exam rooms, seating plans, and paper distribution
* Construct invigilation timetables
* Be on call during exams for conduct and issue resolution
External Examinations
* Register candidates and submit unit entries
* Enter results and process certification claims
* Organise coursework, liaise with Exam Boards and Subject Leaders
* Inform candidates of regulations and procedures
* Manage data on estimated entries and supervise coursework and sample dispatch
During Examinations
* Attend exams to ensure proper conduct
* Securely check and store exam papers and stationery
* Organise rooms, seating, and papers
* Report malpractice and manage exam scripts and dispatch
After Examinations
* Attend results day, distribute results, handle queries and appeals
* Manage re-marks and result analysis
* Distribute certificates and liaise with relevant staff
Other External and Internal Examinations
* Administer additional exams and assessments, organise timetables and invigilators, liaise with SLT, and ensure compliance
End of Year Exams
* Operate similarly to mock exams, with venue and timetable management
General Responsibilities
* Handle enquiries, organise reports, and manage invigilator teams
* Undertake training, ensure GDPR compliance
Data Assistant
* Assist with data entry, results input, and system updates
Safeguarding
* Undertake safeguarding training, promote welfare
General Responsibilities
* Contribute to the ethos of the Academy, provide reception support, and undertake relevant training
Other Duties
The post holder may perform other duties as required, with any significant changes to duties leading to re-evaluation. United Learning is committed to safeguarding and expects all staff to share this commitment. Successful candidates will require an Enhanced DBS check.
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