Job Details:
Job Reference: HCC623849
Salary Range: £27,780 - £30,564 per annum
Work Location: Elizabeth II Court, Winchester (Hybrid Working)
Hours per week: 37
Contract Type: Temporary (until 31 December 2027)
Closing Date: 30 April 2026
Join Hampshire County Council’s Information Governance Team!
Are you looking to take your first step into a professional office role? Would you like to work in a team that plays a vital part in protecting information, supporting transparency, and ensuring the Council meets its legal responsibilities?
The Role:
We are seeking a motivated and organised Information Governance Administrative Officer to join our friendly and supportive Corporate Services Information Governance Team. This role is ideal for someone eager to develop strong administrative and data-handling skills in a specialist area with excellent long-term career prospects.
What you’ll do:
As an Administrative Officer, you will provide essential support to the Information Governance Team and help ensure the Council meets its statutory and corporate obligations. You will be trained to:
Information Governance Administration:
1. Log, track and manage requests made under the Freedom of Information Act (FOI), Environmental Information Regulations (EIR), and Data Protection legislation, including Subject Access Requests (SARs)
2. Log and allocate Local Government & Social Care Ombudsman (LGSCO) complaints and assist with general data protection enquiries and incident administration
3. Use case management systems and SharePoint sites to record, track and update progress on statutory requests
Data Reporting & Performance Monitoring:
4. Collate, maintain, and quality‑check data to support the team’s reporting responsibilities
5. Assist the IG Manager in preparing performance reports, dashboards, and compliance statistics by gathering and organising relevant data
Committee & Governance Support:
6. Provide administrative support to the Information Governance Management Group (IGMG) including: - Preparing agendas and circulating papers - Taking and producing accurate minutes - Tracking actions and supporting follow‑up activity
Registers and Organisational Compliance:
7. Support the ongoing maintenance of: - The Council’s Record of Processing Activities (ROPA) - The Corporate Services Information Asset Register - The Council’s Open Data publication commitments
8. Assist Information Asset Owners and Services with updates, ensuring records are complete and accurate
General Administration:
9. Communicate professionally with internal colleagues and, where appropriate, members of the public
10. Manage shared mailbox enquiries, ensuring timely and accurate responses
11. Maintain accurate digital records and support the overall smooth running of the service
What we’re looking for:
You don’t need prior experience in information governance, just enthusiasm, attention to detail, and a willingness to learn. You will thrive in this role if you:
12. Are organised, reliable, and keen to develop new skills
13. Have strong written communication and a high level of accuracy
14. Can manage your time effectively and prioritise tasks
15. Enjoy working collaboratively but can also work independently when required
16. Are comfortable handling data and following structured processes
Why join us?
Working with Hampshire County Council means joining a modern, forward‑looking organisation recognised nationally for its strong performance and innovation.
We offer:
17. The knowledge that your work directly benefits Hampshire’s residents, including vulnerable children and adults
18. A supportive, collaborative working environment and a culture that values continuous improvement
19. A flexible hybrid working model, supported by modern technology
20. A structured training and development plan to enhance your expertise
21. A central, well‑connected head office in Winchester
22. A competitive salary and an excellent, including wellbeing support, generous leave, and a local government pension scheme
Additional Information:
Information Governance Admin Officer
Vetting Requirements:
This post is subject to a Basic Disclosure Check.