Overview
* Planning, coordinating, and delivering international corporate events, including leadership meetings, conferences, offsites, internal events, and partner engagements.
* Owning end-to-end event logistics: agendas, timelines, venues, travel, accommodation, catering, production, and on-site coordination.
* Partnering closely with senior leadership to define event objectives, formats, and key messages.
* Ensuring a consistent, high-quality brand experience across all international events.
* Identifying, onboarding, and managing international suppliers and vendors, including event agencies, venues, production partners, and logistics providers.
* Leading vendor negotiations, managing contracts (NDAs, service agreements), and ensuring delivery against agreed scope, quality, and budget.
* Collaborating with Legal, Finance, Procurement, and Compliance teams to ensure contractual and regulatory adherence.
Job Description
You’re Awesome At
* Planning, coordinating, and delivering international corporate events, including leadership meetings, conferences, offsites, internal events, and partner engagements.
* Owning end-to-end event logistics: agendas, timelines, venues, travel, accommodation, catering, production, and on-site coordination.
* Partnering closely with senior leadership to define event objectives, formats, and key messages.
* Ensuring a consistent, high-quality brand experience across all international events.
Stakeholder & Vendor Management
* Identifying, onboarding, and managing international suppliers and vendors, including event agencies, venues, production partners, and logistics providers.
* Leading vendor negotiations, managing contracts (NDAs, service agreements), and ensuring delivery against agreed scope, quality, and budget.
* Collaborating with Legal, Finance, Procurement, and Compliance teams to ensure contractual and regulatory adherence.
Budget & Procurement Management
* Developing and managing event budgets, tracking spend, and driving cost efficiency.
* Overseeing procurement processes including purchase requisitions, purchase orders, and invoice follow‑up using internal systems (e.g., Coupa).
* Monitoring financial performance and delivering post‑event cost reporting and analysis.
Operations & Compliance
* Ensuring all events comply with company policies, data privacy regulations (including HIPAA where applicable), and local regulatory requirements.
* Managing international logistics such as shipping materials, equipment, and event assets.
* Maintaining accurate documentation, contracts, and records for events and vendors.
Cross‑Functional Collaboration
* Working closely with Marketing, Communications, HR, and Executive teams to align events with broader company initiatives.
* Supporting leadership meetings by managing calendars, agendas, presentations, and high‑level logistics as required.
* Providing best‑practice guidance to internal stakeholders on planning and delivering international events.
Continuous Improvement
* Collecting feedback and measuring event success against defined KPIs.
* Identifying opportunities to improve processes, supplier performance, and attendee experience.
* Maintaining shared documentation, timelines, and tools to drive efficiency and transparency.
Extra Awesome If You Have
* Experience delivering events across multiple European countries
* A strong eye for detail combined with the ability to think strategically
* Confidence working with senior executives in fast‑paced, international environment
* Proven experience planning and delivering corporate events of varying size and complexity, including international events.
* Strong project management skills with the ability to manage multiple priorities and deadlines.
* Excellent negotiation and vendor management capabilities.
* Outstanding written and verbal communication skills.
* High attention to detail with strong organisational and problem‑solving abilities.
* Ability to work independently, exercise sound judgment, and manage sensitive information with discretion.
* Comfortable working across global time zones, with occasional evening hours.
Technical Skills
* High proficiency in Microsoft Office (Word, Excel, PowerPoint).
* Experience with procurement tools is a plus.
Languages
* Fluent in English.
* Additional languages (especially French and/or German) are highly desirable.
Education & Experience
* Bachelor’s degree or equivalent post‑secondary education preferred.
* Experience in event management, international coordination, or a related role.
* Experience working with senior executives and cross‑functional, international teams.
* Background in customer‑facing or stakeholder‑driven roles is a plus.
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