Job Specification: Accounts Assistant (AP & AR)
Job Title: Accounts Assistant – Accounts Payable & Accounts Receivable
Reporting To: Finance Manager
Location: O'Reilly's Wholesale Ltd
Employment Type: Full-time / Permanent (post 6month probation)
Role Overview
The Accounts Assistant will support the finance function by managing day-to-day Accounts Payable and Accounts Receivable processes. This role ensures accurate and timely processing of invoices, payments, receipts, and reconciliations. The ideal candidate will have strong attention to detail, excellent organisational skills, and experience working within a busy finance environment.
Key Responsibilities
Accounts Payable (AP):
* Process supplier invoices, credit notes, and expenses accurately and promptly.
* Match, batch and code invoices to the correct cost centres and GL codes.
* Reconcile supplier statements and follow up on discrepancies.
* Prepare weekly/monthly payment runs (BACS/online banking).
* Maintain supplier records and ensure compliance with internal controls.
* Handle supplier queries and resolve issues efficiently.
* Support month-end closing by providing AP reports and reconciliations.
Accounts Receivable (AR):
* Allocate and post customer payments to accounts.
* Monitor aged debt and carry out proactive credit control activities.
* Follow up on overdue balances via phone and email.
* Maintain accurate customer account information.
* Work closely with the sales team to resolve invoice or payment issues.
* Prepare AR reports for management review.
General Finance Duties:
* Assist with bank reconciliations.
* Support month-end and year-end procedures.
* Maintain accurate and organised financial records.
* Provide administrative support to the finance team as required.
* Assist with audits by preparing supporting documentation.
Skills & Experience Required
Essential:
* Previous experience in an Accounts Assistant or similar finance role.
* Strong understanding of Accounts Payable and Receivable processes.
* Proficiency with accounting software (e.g., Sage, Xero, QuickBooks, SAP).
* Good working knowledge of Excel and Microsoft Office.
* High level of accuracy and attention to detail.
* Strong organisational and time-management skills.
* Good communication and interpersonal abilities.
Personal Attributes:
* Self-motivated and able to work independently or within a team.
* Proactive, solution-focused approach.
* Ability to manage multiple tasks and meet deadlines.
* Confidential and professional handling of sensitive financial information.
Benefits:
* Pension scheme
* Training and study support (if applicable)
* 28 days holiday pro rata
-Westfield health post probationary period
* On-site parking
Job Type: Full-time
Pay: Up to £28,000.00 per year
Benefits:
* Company pension
* Employee discount
* Health & wellbeing programme
* On-site parking
Work Location: In person