Harris Hill is recruiting for a Finance and Operations Administrator with French and/or Spanish (Spoken) skills, for this International Charity, working in developing countries. Based in Central London. (Hybrid working) REPORTING TO: CEO CONTRACT TYPE : Permanent, Full-time (hybrid) PROPOSED SALARY : £35,000 per annum depending on experience LOCATION: Central London. (CANDIDATES MUST LIVE IN THE UK. THIS IS HYBRID ROLE. NO OVERSEAS TRAVEL) HYBRID WORKING: A minimum of 2 days per week is based at their offices in Central London. BENEFITS: 25 days holiday plus bank holidays, attractive employer contribution-only pension, private medical insurance cover, excellent working environment. HOURS: Full-time, 35 hours a week, Monday to Friday. LANGUAGE SKILLS DESIRABLE: French and/or Spanish (Spoken) About the role: Principal Responsibilities Finance Administration - 60% of role • Processing grant payments (10-15 weekly) via online banking in line with authorisation limits • Inputting and updating all incoming and outgoing transactions on QuickBooks. • Saving payment confirmations on the server and on QuickBooks. • Scanning and Electronic filing of accounts and finance invoices, receipts, credits. • Calling organisations in different countries to verify bank account details (as part of anti-fraud checks.) • Weekly and monthly bank reconciliations. • Financial support to CEO and auditors for annual audit. • Administration of 3 company credit cards and company expenses. • Ad hoc administration duties to support charity and CEO including communications with the Charity Commission. 2. Grant assistance – 5% • Review and edit of grant letters for c.15 grants per year. • Email liaison with grantees to ensure timely submission of paperwork including annual reports. 3. Assistance to CEO - 25% • Provide a professional, comprehensive and high-quality executive support to the CEO, including time, diary and email management, travel and accommodation arrangements, expenses, providing support to meetings, drafting appropriate correspondence and document production. • Providing project administration support and management of discreet pieces of work relating to the Trustees meeting. 4. Office Management - 10% • Handling incoming and outgoing correspondence e.g. post, office phone • Inventory and supplies Ensuring that office has sufficient stationary, kitchen and bathroom supplies • Facilities: deal with any repairs and cleaning including liaison with cleaning company • Organising catering for Trustees meetings x3 annually • Weekly backup of server • Event planning: organising company events e.g. strategic planning sessions, visits from grantees, office outings Person specification • Outstanding organisational and time-management skills • Excellent attention to detail • Excellent numerical skills • Proficient on MS programmes, Sharepoint and accounting packages (QuickBooks ideal)