Role Purpose
The Food and Beverage Technical Coordinator will provide administrative and coordination support to the Food Technical and Procurement teams, ensuring food safety documentation, supplier records, product specifications, and procurement processes are organised, accurate, and compliant with company and regulatory requirements.
The role plays a key part in maintaining food safety documentation, supplier compliance records, and product information, while also supporting procurement administration and internal communication.
Responsibilities
Food Technical Administration
* Maintain and organise food safety documentation and records.
* Support the management of product specifications, allergen information, and nutritional data.
* Assist in maintaining HACCP documentation and compliance records.
* Ensure supplier documentation (e.g., certificates, audits, insurance) is up to date and properly filed.
* Support product approval processes by collecting and organising required technical information.
* Track expiry dates of technical documents and follow up with suppliers for updates.
Supplier & Product Data Management
* Maintain supplier databases and ensure records are complete and accurate.
* Manage product specification files and technical folders.
* Upload and maintain data in internal systems such as specification databases, supplier portals, menu or recipe management systems.
* Ensure allergen and ingredient information is properly recorded.
Procurement Administrative Support
* Assist the procurement team with supplier communication and documentation requests.
* Support the creation and maintenance of product lists and approved supplier lists; track product updates, price changes, or specification changes.
* Assist in coordinating supplier onboarding documentation.
Cross-Team Coordination
* Work closely with Development Chefs, Procurement team, Food Safety Specialists and Technical Partner.
* Help ensure technical information is available for menus, recipes, and product approvals.
* Support communication between suppliers and internal teams regarding product information.
Behaviours, Skills & Experience
* Basic understanding of food safety principles, HACCP, and allergen management.
* Awareness of product specifications, ingredient information, and supplier technical documentation.
* Understanding of supplier compliance requirements (certifications, insurance, technical records) and basic knowledge of procurement processes.
* Strong knowledge of administrative processes, document control, and data management.
* Proficiency in Microsoft Office (particularly Excel) and document management systems.
* Strong administrative and organisational skills.
* High attention to detail and accuracy; ability to manage documents and databases.
* Good written and verbal communication; ability to prioritise tasks and manage deadlines.
* Experience with procurement or supplier databases, recipe or menu management platforms.
* Previous experience in administration within food, hospitality, retail, or supply chain.
* Attention to detail – Maintains accurate records, checks information carefully, and ensures documentation and data are complete and compliant.
* Organisation & reliability – Manages multiple tasks and documents efficiently, meets deadlines, and keeps systems and records well structured.
Inclusion Statement
Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part‑time or a job‑share.
We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at: Warner.recruitment@warnerhotels.co.uk
Please note: Unsolicited CVs from agencies will not be considered.
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