Overview
My client based in Birmingham B4 is looking for an executive personal assistant.
* Location: Birmingham B4
* Salary: £19.51-£22.64 per hour depending on experience
* Contract: Temporary around 3 months
* Working pattern: Monday to Friday
* Hours: 09:00-17:00
* Start: ASAP
Main Duties
* Develop and maintain administrative systems to support the activities of the designated Pro Vice Chancellor(s), Director(s), Dean(s) or Senior Manager(s).
* Review, establish and manage systems and record keeping within the designated office, ensuring information is accessible and retained in an appropriate manner.
* Maintain a comprehensive and dynamic diary of appointments.
* Maintain a detailed calendar of priorities, deadlines and key events and proactively advise on impending deadlines.
* Prioritise, coordinate, and arrange meetings including the preparation of briefing material, distribution of papers and agendas and taking forward any points of action, as required.
* Maintain records of work, issues pending and work in progress, and prioritise work to meet both internal and external deadlines.
* Prioritise, initiate, respond to and redirect where necessary internal and external communications and arrange for other members of staff to represent when necessary.
* Support various key governance and committee activities including the collation of information, preparation of papers and reports, maintaining confidential records, dealing with queries and full committee support as required.
* Support the Executive's external relation activities including the organisation of inward and outward visits and other events as required.
* Produce a wide range of reports, letters, papers and presentations, drafting appropriate correspondence on own initiative.
What We're Looking For
* Experience of working in a higher education environment.
* Experience of servicing committees.
* A high level of literacy and numeracy.
* Excellent IT skills including advanced knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Word, Excel and PowerPoint.
* A degree or equivalent professional qualification.
Brook Street NMR is acting as an Employment Business in relation to this vacancy.
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