Description
BRITISH GRAND PRIX TEAM
Adrenaline fuelled and non-stop, our British Grand Prix Operations team work throughout the year to plan and deliver the Formula 1 British Grand Prix. With record attendance in 2024, and a consistently high fan satisfaction for this iconic event, we are going from strength to strength.
You’ll hit the ground running when you join us – you’ll need to take control of allocated projects and deliver them to the high standards expected of a world class venue. Though it’s not an easy ride, we can promise that it will never be boring – you’ll be surrounded by like-minded, passionate team players who put the pedal to the metal to get the job done. We’re expanding our thrilling programme and you’ll play a vital part in taking us to the next level.
Job Purpose
We are seeking an enthusiastic, organised, and motivated individual that adopts a hands on approach to join us at Silverstone.
The British Grand Prix Administrator will provide PA support to the Head of British Grand Prix Operations and provide professional and efficient operational and administrative support for the team by assisting in the planning and delivery of the Formula 1 British Grand Prix.
This role will be very hands on and will involve supporting on a range of project and event requirements both directly for the Head of British Grand Prix Operations but also the whole team.
Silverstone is committed to safeguarding and promoting the welfare of children and adults at risk and expects all team members and volunteers to share this commitment. Background checks and DBS checks at the appropriate level will be obtained prior to employment commencing.
Key Responsibilities
* PA and organisational support to the Head of British Grand Prix Operations - typical tasks will involve pro-active diary management, email management, preparing meeting agendas, attending, taking notes and minutes, preparation of presentations, organising Microsoft Teams and conference calls and ad hoc project support.
* Assist the Head of British Grand Prix Operations with team management by setting meetings, calendar management and management of team holiday requests.
* Provide administrative support to the British Grand Prix Operations Department including but not limited to raising PO’s, invoices, payment requests and updating budgets.
* Event delivery support for the department by administering accreditation requirements, ordering meal vouchers, fuel cards, minibuses, compiling event brief and debrief notes.
* Attending meetings with other member of the team as required to take minutes, type up and distribute to relevant parties.
* Complete and update accurately all reports for the department to agreed timescales.
Team Responsibilities
* Help to create an environment and proactive culture within the department.
* Professional presentation reflecting the Silverstone values.
Performance Responsibilities
Performance will be monitored against the following:
* Ownership and completion of events/projects in a timely manner
* Teamwork
* Objectives set through the Personal Development Review (PDR) process
Key Relationships
* British Grand Prix Operations and Public Events teams.
* All internal departments. The key business areas critical to the success of our events including finance, marketing, catering, logistics and venue operations.
* External third-party suppliers (traders, contractors, suppliers, F1 management and customers).
Skills, Knowledge and Expertise
* Strong IT skills, particularly in Microsoft packages such as Teams, Word, Outlook, Excel, and PowerPoint.
* Strong communication and interpersonal skills including the ability to influence effectively.
* Excellent customer service skills.
* Ability to work to deadlines and under pressure in a small team environment, with multiple projects at any given time.
* Ability to remain calm and focused under pressure.
* An ability to focus on detail under pressure.
* Team player with a “can-do” attitude.
* Adaptability and the ability to jump in at the deep end.
* Experience of using Wrike or another project management system is highly desirable.
* Clean full driving licence
SUSTAINABILITY
We don’t just look after our team and our fans. We want to look after our world too. We're committed in our responsibility to reach our zero-carbon goal. So, we've adopted greener methods within our workplace, donated more than 20 tonnes of surplus food, and installed over 2,700 solar panels which generates 13% of our venue’s power - with all other energy from 100% renewable sources. Our dedication has earned us Three Star FIA Environmental Accreditation, but this is just the start.
We’re Silverstone, the UK’s leading motorsport venue for over 60 years. You probably know us as the hosts of world-class events, such as the Formula 1 British Grand Prix, MotoGP™ and Silverstone Festival.
As a true, one-of-a-kind destination, we make people feel the thrill on and beyond the track. From unforgettable business experiences at our International Conference & Exhibition Centre, to unique getaways and iconic trackside views at Escapade - we work hard to ensure each and every one of our visitors can see our personality, touch our legacy and hear our heartbeat around every single corner. And we want you to be a part of it.