The Air Ambulance Service provides two very important functions, Helicopter Emergency Medical Services (HEMS) and The Children’s Air Ambulance (TCAA) which provides paediatric transfers across the UK. Our objective is to save lives, utilising specialist pilots, doctors, and paramedics and with our work centered on saving lives, improving clinical outcomes and being able to react quickly and efficiently to emergencies. We are at the forefront of innovative clinical care, and we challenge boundaries. Every day our charity is tasked with a unique set of missions which we respond to with our fantastic services, all of which are funded entirely by voluntary donations, trading and fundraising activities we undertake. This ethos remains at our core; we are here to work alongside and help the NHS without using their available funds. The impact we make with our services is to keep people alive, keep families together, to let children grow into adults and to enable the NHS to carry out more work than they would have been able to without our support. We also impact our communities by creating jobs, taking actions to improve the environment, bringing people together as volunteers and creating worthwhile training and experience opportunities. Our work is only made possible by the wonderful support and generosity of the public, together with the dedication, skill and enthusiasm of staff and volunteers in all areas of operation. This support enables us to invest into our operational services, into developing staff and volunteers and into our future financial stability to protect the services needed now and in the future. Job Title: Facilities Administrator Location: Rugby - Hybrid (40% office based) Full Time: 37.5 hours Annual Salary: £25,500 Closing Date: 23rd May 2025 Interview date: 28th May 2025 Job Purpose The Facilities Administrator is responsible for administering all facilities compliance, planned and reactive works while providing an agile responsive to stakeholder’s needs in a timely manner. Key Responsibilities • Assist in ensuring an efficient service is delivered to internal clients. • Manage the day to day running of the Facilities inbox - logging reactive jobs, appointing contractors and updating stakeholders on progress, ensuring work is completed to a good standard in a timely fashion. • To maintain accurate records in accordance with the PPM schedule and make available as required. • Plan in PPM work when required and consult with contractors and shop on planned maintenance. • Provide monthly reports of reactive works and compliance beginning of each month. • Generate quotations as and when required. • Complete POs and invoice processing process for all required works. • Maintain contractor database/compliance. • Ensure all contractor works have a risk assessment and method statement. • Responsible for hard and soft facilities and compliance/checks for head office. • Act as Office Manager for head office including opening site, managing access control, supplies, etc. • General administrative support for Facilities and Property. Compliance Responsibilities All colleagues hold additional responsibilities regarding: • Health & Safety and Environment. • Safeguarding • Data Protection • Equality, Diversity, and Inclusion • Quality You are expected and encouraged to raise and escalate appropriately any potential breaches or areas for improvement regarding the above. The role is subject to a Basic DBS check. Environment TAAS is an inclusive working environment where Equality, Diversity and Human Rights are guiding principles, individuals are respected and a value of having a diverse workforce is recognised. The recruitment, employment and development of people are based on qualifications, experience and competency to do the job, eliminating personal bias or prejudice. As an organisation, TAAS are committed to ensuring the safety and welfare of children and vulnerable adults involved in any of our activities. Our commitment applies to all acting on our behalf, i.e., employees, contractors, volunteers, supporters, patient, donors and visitors, meaning that all have a responsibility towards safeguarding children, young people and vulnerable adults with whom they have contact with. Any new staff starting with the organisation will need to be committed to Safeguarding, complete relevant Safeguarding training and report any concerns they may have. TAAS operate a safer recruitment process, as part of our Safeguarding policy, which includes identifying and rejecting anyone who may be a risk to vulnerable people. *Please note that we reserve the right to close this before the stated date, should the hiring manager deem there to be enough suitable applicants.