Job overview
This role is responsible for the management of all property and space related activity and acts as the Trust specialist in these service areas.
This is a new role, combining lease management, space management and residential accommodation management with the view of driving efficiencies, income improvement and consolidation of the estate. In addition, the role will be responsible for liaising with external parties regarding approvals, negotiations and/or disputes of highways issues including S106, S104 etc.
The Property Manager will be responsible for developing the accommodation strategy, defining workplace and hybrid working on behalf of the Trust and ensuring the policy is fully implemented. They will hold an integral role in defining the estates strategy and Development Control Plan to inform the estate of the future.
This is a role for someone that wishes to drive change and influence the way that the Trust delivers property and space management services; opportunities are still to be fully developed and realised and needs a highly motivated individual that is looking to take ownership of a new department.
Main duties of the job
Budget responsibilities: Managing the Trust’s property portfolio - currently in excess of 40 leases, with and additional 90+ agreements for commercial rooms/space in third party property plus over 200 residential units. Total budget value of £5.5M pa. Considerable income received from tenancies, particularly residential – currently £1.7M but expected to increased to £2.5M pa.
Accountability:
· Accountable for implementing systems to accurately produce data and statisitical information to measure improvements, proactively manage leasing and tenant arrangements, deliver annual returns (ERIC, land ownership etc) and inform business cases.
· Lease management - negotiation and surrender on behalf of the Trust, to include negotiation of dilapidations upon lease termination.
· Responsible for providing regular updates and reports across the Trust estate portfolio, to produce audit/utilisation data and information required for the Trust’s compliance reporting or legal agreements.
· Accountable for ensuring all space requests and moves are aligned with Trust strategy and provide value for money.
· Provision of specialist advice to internal customers and Exec to ensure informed decisions can be made.
· Accountable for setting the standards and defining policies within the Trust.
· Support the development of the property strategy so that it does not negatively impact the ability of the operating team to meet financial operating targets.
Working for our organisation
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?
We are a flexible working-friendly organisation. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Joining us includes a comprehensive benefits package:
At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
Blue Light card eligibility
And more, additional benefits can be found in the benefits documents below
Detailed job description and main responsibilities
We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at Enhanced Level. (Enhanced level now includes regulated checks against vulnerable adults and children)
All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.
Person specification
Skills
Essential criteria
1. Extensive track record of effective partnership working with internal and external stakeholders. Highly developed negotiation skills within complex and challenging environment
2. Ability to analyse, interpret highly complex data, interpreting information, problem solve, simplify and document data systems
3. Highly organised including attention to detail, deadlines and accuracy
Qualifications
Essential criteria
4. Educated to Master’s level in a Property, architect, construction related discipline, or with equivalent experience in a property or construction related role
5. Relevant chartered status or professional qualification e.g. RICS, BIFM, RIBA
6. Expert technical knowledge in property management solutions & systems
Desirable criteria
7. Evidence of recent continuing professional development
8. Presentation skills
Experience/ Knowledge
Essential criteria
9. Extensive experience in property management and managing asset portfolios
10. Able to demonstrate track record of implementation of new ways of working/studying/teaching at organisational levels
11. Extensive experience in using specialist space planning software, AutoCAD, MiCAD etc advanced use of databases and spreadsheets
12. Specialist knowledge of planning, land law and Landlord and Tenant legislation and ability to keep up to date with best practice
Desirable criteria
13. Significant knowledge and understanding of clinical development, service re-design and best practice and how this relates to property management.