We are currently recruiting for an experienced administrator to join a fast-growing, exciting company based in central St Albans. They operate in modern open plan offices with free parking!
This is a fantastic opportunity for a competent and confident administrator to join a growing and thriving business that offer excellent opportunities to progress in the future.
We are looking for a capable and experienced administrator who is organised and enjoys working in a fast paced and busy environment.
You will be required to prepare, and review spread sheets, reports and correspondence to maintain schedules and assist a busy team.
This is an office-based position with occasional business travel possibly required from time to time.
What’s in it for you?
· Salary: up to £28k-32k
· 22 days holiday plus 8 days bank holiday
· Free parking
· Private medical insurance
· Life insurance
· Employee assistance programme
· Online discount programme
Key responsibilities:
· Maintain and update the Company Facilities Management database
· Effectively manage the Support Services email inbox and ensure its function is utilized correctly.
· Run Daily reports
· Looking for new ways to streamline processes and improve efficiency
· Manage the Document Checker portal and oversee the process for measuring company Compliance PPMs
· Oversee the site damage reporting log for the network
· Develop a way of managing and tracking the water leak audit findings
· Review non-contract reactive maintenance work orders for cost savings
· Respond to contractor queries and assist with invoicing processes
· Conduct contractor reviews
What the employer is looking for:
· 3 years+ Administration experience
· Previous experience of a facilities management database an advantage but not essential
· Effective communication skills; verbal, electronic and written
· Highly computer literate with excellent working knowledge of Microsoft Office programmes, especially Excel
· Excellent organisational skills with the ability to prioritise tasks and to work to deadlines
· Willing to learn and develop new procedures and protocols on existing Facilities Management Software
· Ability to achieve targets whilst maintaining accuracy
· Ability to develop positive working relationships with colleagues and external contacts
· Rational decision making and judgement