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Office Administrator - Part Time - 15 Hours Glasgow - Clydebank, Glasgow
Client:
Northern Marine
Location:
Glasgow, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
7940793e65be
Job Views:
5
Posted:
05.05.2025
Expiry Date:
19.06.2025
Job Description:
The primary purpose of this role is to provide administration support to the Secretarial team as well as the wider business.
Key Responsibilities
* Opening office each morning and screening night service messages
* Checking, logging, and distributing incoming ships mail items
* Processing outgoing courier shipment requests and preparing associated paperwork
* Processing ships mail dispatches and courier requirements
* Circulating weekly ships mail dispatch lists
* Monitoring stock and ordering FedEx packaging
* Managing switchboard and forwarding calls to relevant departments
* Providing reception services for checking in guests and clients
* Processing visitor Wi-Fi password requests
* Handling catering and transportation requests
* Updating catering schedules and distributing updates to the catering team
* Updating EL-VIS system with upcoming office visits
* Providing front desk and switchboard cover when required
* Supporting process mapping of facilities processes
* Assisting with other admin tasks like ordering food and raising purchase requisitions
* Supporting the Facility Manager with additional admin tasks
Candidate Requirements
* Computer literate
* Standard Grade Maths or English or grade 3 or above
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