[Royal Mail]
Job reference 335401
Fleet Administrator
Salary starting from £18,614 (Aged 16) or £25,721 (Aged 18+) with guaranteed increases provided in line with service length, 22.5 days annual leave plus bank holidays, rising with service, and a company pension scheme with highly competitive contribution rates
Permanent, Full time
Role will involve some travel around local Workshops including Corby, Derby, Northampton, Rugby and Worcester.
Are you highly organised, proactive, and great at supporting busy operational teams? We’re looking for a Fleet Services Administrator to provide essential administrative support to our Workshop Manager and the wider Fleet & Maintenance Services function. This is an excellent opportunity for someone who enjoys working with systems, data and structured processes while helping a team deliver consistently high standards.
About the Role
You will play a key part in the smooth running of the workshop by managing administrative tasks, updating systems, preparing data, and supporting daily, weekly and monthly workflow requirements. Your work will help ensure our fleet remains safe, compliant and efficiently managed.
Key Responsibilities
* Provide a full range of administrative support to the Workshop Manager and wider team.
* Manage inboxes, diaries and routine administrative workflows.
* Complete SAP and PSP administration accurately and on time.
* Input, check, verify and reconcile data across systems such as Excel, Word and M5.
* Maintain accurate filing systems, both electronic and paper-based.
* Extract and analyse data to support problem solving and operational decision-making.
* Liaise with internal teams, suppliers and external customers.
* Ensure compliance with all Royal Mail Health & Safety procedures.
About You
You’re organised, reliable and confident handling a range of tasks. You enjoy working with data and systems, communicating clearly with colleagues, and supporting a busy operational environment. You can work independently within a framework and take pride in keeping things running smoothly.
What You’ll Bring
* Good IT skills, ideally including Excel, Word, PowerPoint and M5 (or willingness to learn).
* Strong organisation and time‑management abilities.
* Ability to work well in a team and use your own initiative.
* Confident communication skills, including telephone and email handling.
* Good numeracy and accuracy with data.
* Understanding of internal processes such as finance or procurement (desirable).
* Understanding of motor vehciles (desirable)
* Willingness to train in PSP and SAP if not already experienced.
Extra Benefits
• Family friendly support - enhanced maternity pay, paternity leave, adoption leave and shared parental leave
• Discounts and offers - there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
• Supportive and generous company sick pay
• Your Wellbeing - you and your family have 24/7 access to services and tools to help you get the most out of life. From your physical and mental health to financial and social support and advice. It’s free, and it’s for everyone.
*Available only to perm employees
Next Steps
The next stage of the selection process will be a face to face interview consisting of competency based and role specific questions. We plan to hold interviews on w/c 30th March.
Trust is the foundation of Royal Mail. We aim to be transparent about the qualities we seek and what a career with us entails, building trust from the start of your journey with us. Your interview is the first step, and we want you to shine. To help you prepare, we’ll provide your interview questions in advance, so you can have your best examples ready. At Royal Mail Group, we value trust and our people.
We understand that candidates may not meet all the criteria for the role. If your experience is different, but you have relevant skills we’d love to hear from you.
Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses/partners.
We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.
We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.
For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/
Closing Date: 18th March. Please note, this advert may close early if the appropriate number of applications has been reached.
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