Job Description
To deliver accurate, timely bookkeeping and dependable administrative support across the retail, café and nursery operations, ensuring robust financial control, compliant record-keeping and smooth daily administration.
Key responsibilities
Financial control (Xero)
* Maintain purchase and sales ledgers, post invoices/credit notes, match to POs/Delivery notes, allocate receipts.
* Bank reconciliation and supplier payments.
* Till reconciliation: Z-reads, variances and vouchers.
* Stock control, post goods received, support stock counts.
* Credit control, issue statements, monitor aged debt, resolve queries.
* Assist with budgets and cashflow.
* VAT compliance, maintain digital records.
* Month-end, journals (accruals/prepayments), trial balance review, prepare management reports.
Administration & operations
* PO lifecycle and documentation control across retail, nursery and café.
* EPOS administration: SKU/PLU setup, pricing and promotions, barcode and category maintenance.
* Café record compliance checks. Monitor temperature logs, allergen/menu matrix, supplier specifications.
* Help with HR administration when required. Processing onboarding packs, right-to-work checks, training records, rota tracking.
* Payroll support and payroll payment processing.
* H&S assistance.
* Supplier administration: onboarding, terms verification, statement reconciliations.
* General office: telephone and email monitoring, booking deliveries/collections, orderly digital and physical filing (GDPR-compliant).
* Contracts monitoring, renewals and benchmarking.
* Event/seasonal admin: workshops, promotions.
* Assist with business development and administration.
* Assist senior management with projects and project administration.
Department support
* Help in other areas if required.
Skillset
Essential
* Solid bookkeeping knowledge and practical Xero experience.
* Strong numerical accuracy, attention to detail and confidentiality.
* Organised, methodical approach with clear documentation and follow-through.
* Competent in Microsoft Office.
* Clear and professional communication with customers, suppliers and colleagues.
Desirable
* EPOS administration experience in retail/hospitality.
* Café cashing-up and tronc/tips handling.
* Project planning / PA experience.
Terms
* Salary and hours commensurate with experience; daily presence preferred.
* Shallowmead standard terms and benefits, including staff discount.
* Right to work in the UK required.
How to apply: Please send a CV and brief covering note outlining relevant Xero, administration and EPOS. Potential for self-employed working*
Job Types: Full-time, Part-time, Permanent, Zero hours contract
Pay: £13.38-£15.00 per hour
Benefits:
* Company pension
* Employee discount
* Free parking
* On-site parking
Ability to commute/relocate:
* Lymington: reliably commute or plan to relocate before starting work (required)
Work Location: In person