Package Description:
ESMS are currently recruiting for an Estates Admin Officer to join the Estates and Facilities Department on a full time, fixed-term basis from August 2025 to August 2026 (subject to satisfactory pre-employment checks). The hours of work will be Monday to Friday 8am to 4:30pm, with 45 minutes unpaid each day for lunch, a paid working week of 39 hours. The Estates Admin Officer will be placed on the ESMS Support Staff Salary Scales and the salary for this role is £26,620 per annum.
The purpose of this role is to provide administrative support to the Estates and Facilities Department and will be responsible for a range of key duties including responding to emails and phone calls in a timely manner, maintaining all filing systems and databases and overseeing shared mailboxes and ticketing systems.
The successful candidate will have excellent communication skills and experience in building professional relationships with internal and external stakeholders. Strong organisational, planning skills and ability to use initiatives is essential as well as having a high level of proficiency in the full Microsoft Office package.
To learn more about this role, please access the job description provided.
Eligibility
ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right work in the UK.
Benefits
Staff are offered a range of benefits including: a generous holiday allowance, enhanced sick pay, family friendly policies, use of the Schools’ swimming pool and fitness room outside school hours, membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations.
Values
We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.
ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.
All staff working at ESMS have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.
Any enquiries about this position should be directed to Morven Wrinn, at recruitment@esms.org.uk .
The closing date for the position is Wednesday, 23 July at 12noon. We anticipate interviews will be held shortly after.
About ESMS
Welcome to the ESMS, a vibrant, family of independent schools, for 3-18 year olds, in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education and a co-educational sixth form. At the ESMS family of schools we pride ourselves on our holistic approach to education which means that we place as much emphasis on opportunities and activities outside of the classroom as we do on what happens in class. We offer over 300 clubs and societies as well as wide-ranging opportunities in sport, music and drama, outdoor education, trips and community involvement, all with the intention of helping your child discover their talents, learn or explore something new, have fun and make new friends.
Our Vision is to empower learners within our community through innovative approaches and transformative experiences, cultivating creativity, critical thinking, and collaboration. Through a dynamic education and a culture of determination, we inspire students to dream big, set ambitious goals, and surpass their own expectations, ensuring every child has the opportunity to excel and achieve a fulfilling, successful life, whatever path they choose.
Our Mission is to develop resilient, accomplished, and values-driven students equipped with the knowledge, skills, and mindset to lead full, happy lives and shape a better world.
Aims
* We offer an outstanding, well-rounded education, to a diverse group of children
* We take time to build strong relationships and to help our children feel happy, safe and secure so that they thrive emotionally and socially and academically
* We provide an unrivalled range of activities outside the classroom, enabling our children to discover and develop their natural talents
* We inspire children to aim high and achieve strong academic results
* We give children every opportunity to seize and embrace every challenge that life throws at them
* Our teachers inspire innovative thinkers with a love of learning that will last a lifetime
* Our children develop the confidence to use their voices
* Our five values embed character, inspiring children to develop good hearts, make good decisions and improve the world around them.