Contract type: 12 Month FTC (Maternity cover), Full-time
At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers. We are looking for an experienced Document Controller to join our Document Control Department on a full time basis at our Hinkley Point C site in Bridgwater. The main purpose of the role is to operate and maintain the project document control function for KAEFER UK & Ireland on the Hinkley Point C site. The Document Controller will ensure all technical, administrative and safety documentation is captured, indexed, issued, revised and archived in accordance with project procedures, nuclear quality requirements and client standards.
How You Will Make An Impact
* Ensure proper version control of all project-related documentation in line with company and project procedures for receipt, storage, distribution, and archiving, using the internal Electronic Document Management System (Asite).
* Manage the receipt, storage, distribution, and archiving of all project documents, ensuring compliance with Client standards.
* Oversee the distribution of documentation to the Client in accordance with project requirements.
* Track and manage all project documents received from the Client, maintaining an up to date Master Document Register (MDR) or Controlled Document List (CDL).
* Provide regular progress updates to the Document Control Lead, ensuring deadlines and quality standards are met.
* Offer guidance on document control procedures and coach less experienced team members.
* Identify and elevate blockers or issues to the Document Control Lead to enable timely resolution of document submission concerns by client Document Controllers.
* Ensure on-site documentation is managed and archived in accordance with KAEFER UK & Ireland’s document control procedures.
* Contribute to process improvements by recommending and implementing enhancements to document management practices.
* Collaborate with KAEFER’s onsite Quality Team to amend LTQRs as required.
* Coordinate with KAEFER’s Package Managers to provide Work Acceptance Sheets (WAS) confirming room completion statistics.
* Meet weekly Document Control KPIs to support the smooth completion of documentation.
* Format documentation using Adobe Pro in line with Client requirements.
* Maintain accurate records of documentation status and report weekly to the Document Control Lead.
* Maintain version control and revision tracking for each document after amendments and upon submission to the ultimate Client for HPC.
* Assist the Document Control Lead with ad hoc administrative tasks.
What You Will Bring
* Computer literate, especially skilled in Microsoft Office & Adobe Acrobat (Essential)
* Ability to change priorities & deadlines with the demand of business or client need (Essential)
* Knowledge of various relevant industry standard Client documentation practices (Desirable)
* Experience of using an EDMS to submit documentation (Desirable)
* Experience in the control of documentation. 2+ years experience in a Document Control or role of similar nature (Essential)
* Strong communication skills with experience in engaging with third party/client (Desirable)
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