Join to apply for the Office Coordinator role at Denise La Grassa.
Our client, an established and successful business based in York, is looking for a full-time, permanent Office Coordinator to join their team. If you meet the person specification, please apply below.
Rewards and Benefits
* Varied and interesting role
* Excellent company culture
* Permanent position
* Monday to Friday working hours
The Job
* Oversee administrative tasks within the office and on site
* Support document control team to maintain product documentation on company systems
* Coordinate site and office documentation to ensure revision control
* Assist in producing O&M documentation, liaising with project team members and external providers
* Monitor site paperwork and scan into PIM
* Update and maintain office templates
* Archive site files and project documentation in line with company procedures
* Order office supplies
* Support estimating team with admin duties
* Greet visitors and act as first point of contact
* Communicate visitor arrivals to relevant staff
* Answer phone calls and monitor reception emails
* Book meeting rooms and handle incoming/outgoing mail
* Support company functions and events
* Maintain high service standards and suggest process improvements
* Report issues to line manager and propose solutions
* Follow company procedures and contribute to their improvement
* Perform any other duties to ensure professional service
About You
* Previous admin experience essential
* Good education, including 5 GCSEs (A-C) in Maths and English
* Full driving license
* Proven track record in similar roles
* Experience with administrative systems and processes
* Proficient in Microsoft Office (Word, Excel, Outlook)
* Knowledge of secretarial procedures
* Excellent interpersonal, face-to-face, and telephone skills
* Strong keyboard, numeric, communication, and organizational skills
* Proactive, highly organized, able to multitask and prioritize
* Experience with document management systems is desirable
Additional Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Administrative
* Industry: Administrative and Support Services
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