Main Purpose of the Role This dual-role position combines responsibilities as the Executive Assistant to the CEO and the HR Assistant to the HR Director. It demands exceptional task prioritisation skills, as well as the ability to handle sensitive information with professionalism and confidentiality. Key Responsibilities Executive Assistant to the CEO The Executive Assistant plays a crucial role in ensuring the smooth operation of the CEO’s daily activities and strategic goals. Responsibilities include: Calendar Management – Organising and maintaining the CEO’s schedule, including meetings, appointments, and travel arrangements. Communication Handling – Serving as the primary point of contact for internal and external communications on behalf of the CEO. Project Coordination – Assisting in the planning and execution of strategic initiatives and projects. Document Preparation – Drafting reports, presentations, and correspondence. Confidentiality – Managing sensitive information with discretion. HR Assistant to the HR Director The HR Assistant supports the Human Resources department by handling a variety of administrative and operational tasks, including: Acting as the first point of contact for HR-related queries from employees and external partners. Maintaining internal databases and updating employee records. Assisting with day-to-day HR functions, including issuing offer letters, contracts, and other HR documents. Processing onboarding and offboarding documentation and updating systems accordingly. Providing clerical and administrative support across HR functions. Assisting in the administration of the annual pay review, employee surveys, and HR statistics. Managing documentation related to employee compensation and benefits. Supporting HR-related training programmes and workshops. Coordinating logistics for new hire orientations and onboarding processes, including posting job adverts. Responding to internal and external queries related to HR policies and procedures. Preparing reports on HR activities and metrics. Ensuring compliance with company policies and legal regulations. Performing other duties as required by the business. Qualifications Bachelor’s degree in Human Resources, Business Administration, or working towards CIPD certification. Previous experience in an HR or administrative role. Strong organisational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in HR software and Microsoft Office Suite. Key Skills and Behaviours Ability to plan workloads effectively and work under pressure. Strong adherence to strict guidelines and deadlines. Experience in fast-paced environments. Excellent communication skills, both written and verbal, with strong stakeholder management abilities. Exceptional administration and HR knowledge. Highly organised, detail-oriented, and able to prioritise tasks effectively. Proactive approach to problem-solving and task management. Ability to handle confidential information discreetly. Knowledge, Training and Experience Minimum of 3 years of administrative experience supporting executive-level leadership. Strong understanding of standard office administrative practices. Previous experience in HR administration. Proficient in Microsoft Office Suite. Experience navigating HR systems, managing data, and working with HRIS platforms. Proven ability to multitask and manage executive-level support. Switch2 actively upholds principles of Equal Opportunities in employment.