Overview
Document Controller role at Costain Group PLC, working with Thames Water on a variety of water and wastewater projects. Opportunities to join the AMP8 delivery team, across the Thames Valley and Thames South regions, with projects ranging from smaller capital maintenance to large civil new build schemes.
Responsibilities
* Document processing & management, including cataloguing and storing documents in physical or digital formats. Manage the lifecycle of documents (creation, revisions, approval, distribution, and archiving) in alignment with project and company standards.
* Establish and maintain a standard, structured folder system. Ensure all documents adhere to company policies, project requirements, and client needs.
* Track project document control status to ensure sites meet relevant timescales.
Coordination and Communication
* Act as a liaison between project teams, departments, and external partners to ensure smooth document flow and accessibility.
* Liaise with the Contract and Core Team to ensure procedural documents are submitted on time.
* Highlight upcoming deadlines and outstanding actions for the Contract Team.
Support and Training
* Manage access to the document control system for the Contract Team and Supply Chain.
* Serve as the main point of contact for queries and guidance material on document management systems.
Quality Control and Compliance
* Ensure all documents align with company policies, project requirements, and industry regulations.
* Regularly review and audit documentation processes and storage for compliance and efficiency.
* Support the Quality Assurance Manager in implementing quality assurance and continuous improvement practices, sharing practices with the wider group.
Other
* Participate in continual professional development beneficial to the business and colleagues.
* Maintain the integrity and confidentiality of project documents, ensuring proper version control and an accurate history of revisions and approvals.
* Record paperwork when disposed of or archived on the relevant tracker.
Qualifications
* Knowledge of ISO 9001 (Quality Management) and ISO 27001 (Information Security)
* Strong communication skills at all levels
* Duties may include attending site when required
About Us
Costain helps improve people’s lives with integrated, leading-edge smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We focus on blue‑chip clients with major spending plans underpinned by regulatory commitments and essential performance requirements. We offer digitally optimized solutions across five services: strategic consultancy, advisory services, digital technology solutions, asset optimization, and complex programme delivery. Our culture and values underpin everything we do.
Costain acknowledges the time and effort taken to apply. Due to high application volumes, we are unable to provide individual feedback at the application phase. Feedback is shared after interviews. Disability Confident employer guidance may apply in recruitment; details at the Disability Confident website.
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