Assistant Facilities Manager Job ID 253261 Posted 22-Dec-2025 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management Location(s) Belfast - Northern Ireland - United Kingdom of Great Britain and Northern Ireland CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an Assistant Facilities Manager to join the team located in Belfast. About the Role: Responsible for the day-to-day management of all services for the client buildings, ensuring that all vendor service levels are maintained and that KPI targets are met. Role Summary: -Ensure all vendors deliver services in line with the contractual obligations -Resolve any supplier issues directly with vendors -Responsible for client presentation areas -Schedule Monthly meetings with the client team to discuss, review and manage the vendors service levels -Notate and report all findings in a monthly report -Raise Purchase Orders and process / endorse client invoicing -Ensure a working escalation process is in place and establish a rota for call outs -When required, escalate any emergencies connected with the facilities or equipment -Co-ordinate access of Vendors with assistance from client security team -Ensure office equipment is in working order and has sufficient supplies -Office inspections, recording any faults -Carry out cleaning audits in conjunction with the cleaning Vendor -Assist in keeping FM Location Operational Manual and Playbooks up to date -Ensure a professional / courteous working relationship is maintained with the Landlords and their representatives -Responsibility for the continual development of the FMC -Ensure all kitchens are fully stocked with provisions and any shortfalls are identified -Setting of targets and training for the FMC -Ensure that all vendors passes are returned to client and NDA's are completed / filed -Manage client expectations around cover for client events and specific requirements -Identify service shortfalls and bring to the attention of the CBRE leadership team -Ensure that all PPM's are carried out as scheduled -Manage the outsourced postal service; Manage the courier service and relationship for the client Experience Required: -Strong experience in an FM or related services environment -Good knowledge of Facilities Management SLA's / KPI's -Experience in dealing with suppliers / contractors -PC literate - Microsoft suite -Good understanding of FM service contracts and negotiations -Strong communicator with confident oral and written skills -Good administration skills with an eye for detail -Strong customer service ethic -Team player mind-set -Ability to work to pressured deadlines and take on challenges when required Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)