We are partnered with a highly reputable, market-leading organisation to recruit a proactive and meticulous Junior Bid Executive. This stand-alone, mission-critical role provides essential administrative and documentation support directly to the Chief Marketing Officer (CMO), focusing specifically on high-value bid activity and new business development.
This position is ideal for an ambitious, highly organized individual early in their career who is eager to master the intricacies of the bid process and make an immediate impact on commercial success.
Bid Lifecycle Management & Support
* Tender Monitoring: Proactively monitor key UK procurement portals and internal channels, flagging relevant tender and Request for Proposal (RFP) opportunities directly to the CMO for review.
* Document Control: Manage the secure download, organization, and version control of all complex tender documentation and compliance materials.
* Submission Preparation: Work closely with the CMO to assist in the full preparation of bid submissions, encompassing detailed formatting, meticulous proof-reading, and the comprehensive assembly of all required appendices.
* Deadline Management: Own the maintenance of bid trackers and project timelines, rigorously ensuring all technical requirements and submission deadlines are met without fail.
* Content Collation: Gather necessary information (e.g., technical data, company policies, regulatory documentation) from internal subject matter experts (SMEs), escalating critical deadlines to the CMO as required.
* Boilerplate Content: Maintain and prepare a library of standard corporate documents, including standard policies, up-to-date case studies, and refined boilerplate response text.
New Business Documentation & Quality Assurance
* Compliance & Styling: Accurately format and style all submission documents to meet precise tender instructions, ensuring strict adherence to corporate branding and UK compliance requirements.
* Quality Control: Conduct rigorous quality checks on document layout, grammar, consistency, and factual accuracy immediately prior to submission.
* Filing Systems: Maintain highly organized digital filing systems and a robust archive for all bids, proposals, and supporting materials.
Presentation Development & Support
* Template Ownership: Create and continually maintain high-impact presentation skeleton templates for all new business pitches and CMO-led strategic meetings.
* Brand Integrity: Update design elements, boilerplate slides, and placeholder content to ensure all templates remain professional, current, on-brand, and easy for senior leadership to quickly tailor.
* Deck Preparation: Provide practical support in preparing final slide decks for client presentations, internal strategy briefings, and new business updates.
Executive Administrative Support (CMO)
* General Administration: Provide reliable general administrative support to the CMO, including diary management, efficient file organization, and preparation of meeting materials.
* Market Research: Conduct and summarize simple research briefs (e.g., market sector analysis or competitor insights) to directly support active bids and pitches.
* Data Collation: Assist in collating performance data for key reports, KPIs, and presentations led by the CMO.
Essential Requirements
* Organisation: Impeccable organizational skills coupled with exceptional attention to detail—the ability to spot errors and manage complexity is non-negotiable.
* Software Proficiency: Proven expertise in Microsoft Word, PowerPoint, and Canva, with demonstrable experience in advanced formatting, styling, and template creation.
* Autonomy: A proven ability to work independently, manage a busy workload proactively, and deliver results with minimal supervision.
* Communication: Excellent written communication and advanced proof-reading abilities.
* Drive: The ability to prioritize effectively under pressure and consistently meet tight, commercially sensitive deadlines.
Highly Desirable
* Previous experience in a bids, proposals, marketing support, or business development function.
* A foundational understanding of UK public sector procurement and tendering processes.
* Experience operating within a fast-paced marketing or commercial team environment.
Personal Attributes
* Proactive & Reliable: A self-managing professional with a driven, goal-oriented mindset.
* Team-Oriented: A strong team player mindset when interacting with colleagues and internal stakeholders.
* Resilience: Calm, flexible, and effective when working under pressure or when corporate priorities pivot quickly.
* Curious: Eager to learn and deepen knowledge of complex bid processes, marketing strategy, and business development.