Our client in the Gaydon area is hiring a Project Administrator on an FTC to assist with a HR project expected to last until May 2026 with an immediate start.
Job Purpose:
Provide administration support to the HR project team while always maintaining confidentiality.
Key Duties and Responsibilities:
1. Day to day admin support for the HR project team
2. Monitor the shared email inbox and provide first line triage for any queries. Escalate second- and third-line queries to the appropriate team member
3. Support the creation (and distribution if required) of documents (tracking version control)
4. Co-ordinate the SharePoint site for document control
5. Support the data management process
6. Act as note taker in project meetings and support the tracking of actions to closure on excel
7. Alongside the Project Co-ordinator, record and track Support the scheduling of all meetings and support the administration of the meeting invite process
8. Support the HR Project team with recording and tracking meeting conclusions. Provide administration support to the team to ensure outcomes are documented and co-ordinate with the HR operations team to process effectively and efficiently in line with team operating standards
9. Provide administrative support to the HR Project Team in conducting multiple Individual meetings, providing follow up on any outstanding issues as required.
10. May be required to attend some consultation meetings and act as note taker
The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.
Essential Experience:
11. Good office administration experience
12. Previous experience working in a busy environment
13. Previous experience dealing with volume administration (and using general office/ IT tools effectively to execute tasks)
Preferred Experience:
Experience within a fast-paced HR Department
Required Skills/Behaviours:
14. Accuracy and attention to detail
15. Organisations skills with the ability to prioritise tasks, working to tight deadlines
16. Experience working as part of a team in a fast-paced environment
17. Microsoft Office - Excel, Word experience is essential
18. IT savvy
19. Always maintain confidentiality
Working hours: Mon-Thurs 8.00am-5.00pm, Fri 8.00am-1.00pm
Salary circa £35k pa pro rata
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