Overview
When it comes to digital communities, The Alliance is leading the way. Product marketing, sales enablement, product‑led growth, AI, customer success, CMOs – you name it, we’re home to thriving communities for them all.
Our pioneering conference Marketing team delivers market‑dominating events across the tech, marketing and finance industry. They bring together leading minds to share the latest trends, challenges and opportunities facing companies, the tactics and tools needed to drive results, and a forum to make meaningful connections.
Why Join Us?
At The Alliance, community is at the core of everything we do. Ensuring we reflect diversity in our team is essential to us.
The Role
We are seeking an enthusiastic Event Coordinator to join our dynamic team and contribute to the success of our globally renowned events. Reporting to the Director of Event Operations, you’ll support the delivery of world‑class experiences, from global conferences and sponsored dinners to professional courses and bespoke client events.
This role primarily involves supporting senior team members on larger events while taking ownership of some global conferences and other standalone projects. You’ll work in a collaborative, fast‑paced environment where creativity, organisation and teamwork are key.
Key Responsibilities
* Logistics Assistance: Support delivery of our diverse event portfolio, including venue selection, supplier coordination and on‑site management.
* Collaborative Event Support: Work closely with operations, production and sponsorship teams to design and deliver engaging event experiences while optimising operational efficiency.
* Research and Coordination: Conduct research on venues, suppliers and production agencies, helping develop our supplier network and assisting with contracts and approvals.
* Event Execution: Support global conferences, sponsored dinners and bespoke events, handling venue coordination, F&B, branding, AV and timing.
* Technical Support: Manage online registration tools and event apps, ensuring technical aspects run smoothly.
* On‑Site Support: Provide hands‑on support during events, liaising with vendors, assisting with set‑up and breakdown, and ensuring compliance with health and safety regulations.
Requirements
* Experience supporting conferences or professional gatherings, ideally in an international setting.
* Creative problem‑solver: adaptable, calm under pressure and able to think on your feet.
* Highly organised and proactive: capable of managing multiple tasks and maintaining accuracy in a fast‑paced environment.
* Collaborative team player: confident working closely with others while taking ownership of your workload.
* Strong communicator: comfortable communicating with colleagues, clients, suppliers and venues.
* Flexible and reliable: happy to travel internationally and work occasional evenings.
We expect you to be in the London office at least once a week for collaboration and coordination.
International travel, including visits to the US, is required. Candidates must be eligible to travel to the US, preferably through the ESTA visa program.
Core Benefits
* 34 days of paid holiday including UK bank holidays (and a day off on your birthday!)
* Private medical & dental cover
* Life insurance (4 × salary)
* Flexible hours: structure your work for when you’re most productive.
* Perks‑at‑Work discount platform
* Extensive tech gear kit
* Company socials
Well‑being Benefits
* On‑demand therapy, coaching & mental fitness via Oliva (12 paid sessions)
* Heavily subsidised gym membership via Gympass
* Cycle‑to‑work & workplace nursery schemes
* Flexible monthly allowance via the ThanksBen platform
* Learning & development: personal L&D budget (£500 in year 1, scaling up to £3000+)
* Volunteer & L&D days: 1 paid day per quarter
Community and Inclusion
We are committed to creating a workplace that is free from discrimination and bias, where everyone has equal opportunities to succeed. If you don’t meet all the listed requirements, we encourage you to apply – diverse backgrounds, experiences and perspectives are essential for our growth.
We are The Alliance – in more ways than one.
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