Construction Bookkeeping and Admin Coordinator Location: 47 Highcroft Villas Brighton BN1 5PT Hours: 25 hours/week, MondayFriday (flexible to be worked between 9am to 3pm Monday to Frida y) Salary: £16.00 p/h - £20,800.00 p/a to be reviewed after 1 year Contract: Permanent - Part-Time Probation Period: 6 months About Jack Rafter We're not your typical construction company. Founded recently in Brighton, we're a fast-growing carpentry contractor that's shaking up the industry with our fresh approach and ambitious plans. Based in Brighton, we provide carpentry services to main contractors and can deliver full builds for both commercial and domestic clients. Join us at an exciting time as we build something special together. About the Role Are you a highly organised administrator with construction industry experience? Do you enjoy juggling multiple tasks, supporting great people, and keeping things running smoothly behind the scenes? We're looking for a proactive Construction Bookkeeping and Admin Coordinator to join our friendly, close-knit team in Brighton. This is a varied, hands-on role where no two days are the same. You'll play a key part in helping our projects run efficiently by supporting the management team with admin across operations, invoicing, payments and compliance. As we grow, you'll have genuine opportunities to shape processes, take on increasing responsibilities, and progress into senior administrative or project management roles. What You'll Be Doing Coordinating phone and email communications and preparing refreshments when in persons meetings take place in the office Coordinating fleet admin and vehicle paperwork Coordinating and assisting with training of all employees and self-employed operatives and keeping training matrixes update Coordinating retention deadlines and invoicing when they are due for all projects Coordinating and ordering all office supplies, including refreshments Coordinating the company LinkdIn Keeping project files and drawings organised and up to date using modern digital systems Tracking labour invoices and maintaining Excel cost trackers for all projects Assisting with credit control and payment follow-ups Assisting with estimating Assisting with preparation of H&S compliance documentation (Constructionline, CHAS etc.) Assisting the management team with ad hoc admin tasks Modern Tools & Technology We believe in working smart, not hard. You'll use: Cloud-based document systems and client portals Modern office setup with professional workspace Latest Microsoft 365 suite Mobile-friendly systems for site coordination What We're Looking For At least 3 years of admin experience, including 2 years in the construction industry Confident with Microsoft Office 365 especially Excel, Outlook and OneDrive Advanced knowledge of Xero Accounting A natural multi-tasker with great attention to detail A calm, friendly phone manner and clear written communication Able to follow instructions, meet deadlines, and use initiative Excited about working in a growing, dynamic environment What Makes Us Different Collaborative environment - No corporate hierarchy, everyone's voice matters Innovation focus - We're always looking for better ways to do things Sustainability minded - We care about our environmental impact Local community - Supporting Brighton's growth and development Work-life balance - We believe in working hard but living well What You'll Get £16.00 p/h - £20,800.00 p/a 28 days' holiday (pro-rata - including bank holidays) Pension scheme with enhanced company contributions WPA Cash Plan & Employee Assistance Programme (after successful probation completion) Hybrid working option (after successful probation completion) Learning & development opportunities Birthday day off Team social events and company outings A supportive and relaxed office environment tea, coffee, and a friendly team included! Who This Role Might Suit An experienced construction administrator looking for a stable, well-paid part-time role with ensured progression Someone who enjoys variety as well as structure, while supporting a busy team behind the scenes A steady hand with a background in subcontracting or site administration who wants to grow with a dynamic company An ambitious professional excited about joining a fresh, modern approach to construction Ready to Join Us? Skip the formal cover letter - just send us: 1. Your CV 2. A brief email about what attracts you to Jack Rafter and this role 3. Why you're excited about growing with a young, dynamic construction company 4. 2 references who we can contact directly We review applications as they come in and get back to everyone within 5 days. We're excited to hear from you and potentially welcome you to the Jack Rafter family!