Overall Purpose:
Responsibility for processing the University suppliers’ invoices and expense claim
reimbursements and maintain financial records.
Principal Duties
Supplier Invoices & Records:
• Processing invoices onto Oracle Accounts Payable, matching them correctly to the
respective purchase orders and ensuring the appropriate VAT codes have been
assigned. Liaising with both internal and external stakeholders to obtain the
information.
• Making payments to foreign suppliers using a separate foreign payment process,
ensuring that the foreign currency trades are reflected onto Oracle
• Assist with supplier queries and reconciling supplier statements. Updating Oracle
Financials with new records and changes to supplier records
Expenses:
• Processing of both standard and non-standard expense claims, as well as any cash
advances from staff, students, as well as visitors and reconciling all claims to the
receipts
• Upload the monthly purchasing card transactions and take responsibility for auditing
I Expenses and purchasing card transactions
• Verify that each claim has the correct approval and that the items claimed are
permissible under the University’s financial regulations
Payments Responsibilities:
• Assist in University’s BACS payment process, MISIS disbursements, NHS bursaries,
refunds, and Foreign payment runs; including the weekly run and any support required
during system upgrades or changes
• Follow up the distribution of remittance advice notes with respect to BACS payments
Other Responsibilities:
• Assist staff as appropriate on procedures as per the University regulations
• Assist in managing the team’s emails and responding to queries
• Contribute to team activities, KPI’s and implement improvement opportunities as
identified by the team through the Unipart process
• Any other duties as determined by the Accounts Payable Manager commensurate with
the grade
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