Compliance Administrator
£26,000 - £30,000 per annum, DOE
Chelmsford, Essex
Monday-Friday, 8:30am-5pm
*Must drive and have access to a vehicle due to the location of the business
*Must have some experience in some of the accreditations the client work with i.e. ISO 9001 & 14001, CHAS, SMAS, FORS.
My client, a leading construction company based in Chelmsford, is seeking a Compliance & HR Administrator to join their team on a permanent basis.
Duties will include, but will not be limited to:
Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company
Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors
Review and update of Company generic Risk Assessments
Weekly timesheet review / submission, logging sickness and holiday, updating and chasing relevant paperwork
Booking training and monitoring of existing training, ensuring all expiries are logged and refresher training booked prior to expiry
CITB administration, ensuring grants and funding are applied for
Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file
Distribute and chase return of Health Surveillance, respiratory and HAVS questionnaires - review, log and file
Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation
Assisting with the onboarding process including carrying out inductions, ordering IT requirements, PPE issue, issue of DSE assessment
HR Administration support including, creating induction packs, archiving personnel files, annual leave requests, roll out of company appraisal system, note taking during hearings.
Log and report sickness / absence / Return to Work forms
Maintaining and issuing of policies & procedures
Diary management
Assist with facilities Management i.e external IT / Telecoms support where required
Organisation of team corporate events
Assist with front of house / reception duties when required
Assistance to Compliance Manager / Director as required
General ad-hoc duties as required
Other such reasonable duties as instructed by the Manager/Director
Experience and knowledge:
Experience of compliance processes essential - ISO 9001 or 14001, CHAS, SMAS or FORS
Construction background preferable
Previous administration experience is essential
Experience within a HR environment is preferred
Excellent administration and communication skills
Computer literate in Microsoft office applications (Word, Outlook, Excel)
Attitude and skills:
Good decision maker
Highly organised and professional in approach with a keen eye for detail
Ability to remain confidential at all times
Able to work under own initiative as well as in a team
Excellent interpersonal skills with all levels both internally and externally
Must have the ability to multi-task and prioritise
Ability to be flexibleOffice Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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