Medical Secretary - Part Time - 25.5 hours per week
To act as PersonalAssistant to the GPs carrying out tasks, assisting the GPs with daily admin andreferrals under the supervision of the Office Manager (Compliance). The PA will undertake a range of administrative dutiessupporting the GPs as well as general support to the wider team at VMC.
Main duties of the job
The followingare the core responsibilities of the PA.There may be, on occasion, a requirement to carry out other tasks. Thiswill be dependent upon factors such as workload and staffing levels:
Carrying out all GP requests (i.e.sending results, booking follow up appointments, booking tests, phoningpatients/ consultants)
First point of contact between Admin and GPs
Triage GP tasks and Docman
Arrange interpreters if required andinterpreter claims
MCCDs /Death certs & liaise withcoroner
Cremation forms & liaise with funeraldirectors
Action tasks and Docman received fromadmin teams and clinicians
Ensuring the GPs actiontasks/Docman/paperwork within deadlines
Transcribing referrals and completingreferral forms
Arranging relevant 2WW samples and scans
Sending/receiving and uploadingemails
ERS system
Scanning of necessary documents/results
Support with private work
Engage consult
SARS
Continuing healthcare claims and providing records
About us
About Victoria Medical Centre
We are now settled into our ultra-modern purpose-built premises post-merger - built in 2021. We are a training practice for Foundation doctors and GP trainees, with 30,000 patients, 33 consulting rooms, 2 operating suites and a private suite. We also have a training academy, daily training huddles, clinical meetings, an active PCN. A branch surgery and separate open access mental health hub in the Foundry, both located in the towns main shopping centre.
Our aim is to improve accessibility to healthcare, working with a variety of Health Care professionals within VMC and our Primary Care Network. If you would like to work in a modern GP Practice, enjoy working with technology and keen to improve the future of Healthcare, this is the role for you.
Benefits of working at Victoria Medical Centre:
* Enrolment to the NHS Pension Scheme
* Management support
* Free access for all staff and their family to our Health and Wellbeing support programme
* Personal and professional development opportunities
* Open, caring and positive culture
* Friendly, supportive team
Job responsibilities
Full job description available upon request - main duties of the PA of GP position are detailed above.
Person Specification
Personal Qualities
* Polite and confident
* Flexible and cooperative
* Motivated
* Forward thinker
* High levels of integrity and loyalty
* Sensitive and empathetic in distressing situations
* Ability to work under pressure
Knowledge and Skills
* Excellent communication skills (written and oral)
* Strong IT skills, including audio typing
* Clear, polite telephone manner
* Competent in the use of Office and Outlook
* Effective time management (Planning & Organising)
* Ability to work as a team member and autonomously
* Good interpersonal skills
* Problem solving & analytical skills
* Ability to follow policy and procedures
Experience
* Experience of administrative duties
* Experience of working with the general public
* Experience of working in a health care setting as a PA
Other requirements
* Willingness to undertake further training and development
* Flexibility to work outside of core office hours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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