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Job Overview
Join BWPC as a Catalogue Manager – Make a Meaningful Impact in NHS Procurement
Are you ready for a new challenge in a dynamic and evolving procurement environment? Bristol & Weston NHS Purchasing Consortium (BWPC) is looking for a motivated and detail-oriented Catalogue Manager to support and help deliver high-quality procurement services to two major NHS Trusts in the Bristol region.
This is an exciting opportunity to be part of a forward-thinking team that plays a vital role in supporting clinical services.
Why Join BWPC?
* Be part of a collaborative and supportive team
* Work in a fast-paced environment where your contributions make a real difference
* Help shape the future of NHS procurement
Main duties of the job
You will work as a Catalogue Manager across all Partner Trusts supporting the management of the catalogue suite within SAP Ariba as well as the management of the Procurement team Service desk plus. As a credible data management professional you will provide advice and guidance to procurement team members, stakeholders and suppliers to ensure the catalogue is always up to date. You will ensure the information is processed in accordance with policies and procedures and investigate enquiries and queries from stakeholders, providing assistance and advice as required. You will need to adapt information reports, maintain and interpret datasets to support the analysis of spend data. Will provide training to support the adoption of procurement systems to Procurement and non-procurement colleagues across the Trust. You will manage the performance of the wider catalogue team and will actively support them in meeting their own development needs and aspirations.
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed Job Description And Main Responsibilities
Support the Head of Operational Procurement in embedding the vision and aims of the Procurement Collaborative in everything that you do. Review progress against the vision and aims and provide feedback as required. Make decisions where there may be more than one solution to effectively deliver the desired outcome. Responsible for the management of Catalogue team undertaking systems and data activity across all partner trusts achieving financial savings and value for money. Contribute systems advice across all partner trusts in relation to specific procurement systems. Deliver a high level of customer service to all stakeholders which promotes the department as a centre of procurement excellence. Demonstrate service improvement against a range of defined KPIs that are agreed and supported by Partner Trust. To assist the Continuous Improvement Team in any development projects. Assists in the creation and proposes changes to standard operating procedures and work processes in accordance with the Trust’s SFI, governance requirements and industry best practice. To provide ad-hoc reports from supplies to colleagues and budget holders. Use data to identify savings opportunities either through more efficient processes. Support the implementation of the procurement system buying channel strategy to achieve significant and sustainable cost improvements whilst enabling high quality care to patients and service users. Identify opportunities for product standardisation and identify these to the appropriate Procurement Lead for further investigation. Promote the benefits of product standardisation around patient safety making reference to developed case studies. Input into the procurement work programme to achieve financial savings and value add opportunities. Ensure the catalogue is updated to reflect any changes in product use. Deliver and report Catalogue savings in accordance with agreed timetable and in the format required by Partner Trusts, ensuring savings are realised. Support the Procurement team in ensuring standardised, robust range management processes are in place. Support discussions with suppliers and look at innovative new ways of working which could improve Procurement data capture and reporting such as improved compliance with GTINs. Investigate procurement system enquiries and provide advice as required. Ensure processes are in place and followed to allow all contract variations and modifications to be updated into the catalogue system. Interprets Catalogue data, creates reports. Have awareness of procurement decisions on supply chain and Purchase-to-Pay functions. Convey routine information to a range of audiences including clinicians who often face significant barriers which will require diplomacy, influencing and negotiation skills. Required to plan tasks and activities which may require adjustment due to variable workload and interruptions from stakeholders to ensure an efficient service is provided. Provide line management responsibility for 3 individuals within the team. Regularly provide training in own discipline to new starters and non-procurement colleagues ensuring that procurement systems are used correctly for non pay spend ordering.
Person specification
Education/Training/Qualifications
Essential criteria
* NVQ level 3, City & Guilds or Equivalent experience
* In-depth understanding and evidence of working with SAP Ariba Catalogue management function
Work Experience
Essential criteria
* Circa 2 years’ experience of a purchasing/contracting working environment
* Experience of customer and supplier relationship management practices
Desirable criteria
* Proven experience of people management
Knowledge/Skills/Abilities
Essential criteria
* A detailed, analytical problem solving approach to activity.
* Computer literate, including experience of SAP Ariba, supply chain and Microsoft 365
* Experience in analysing data to present in chart or report form
* Confident stakeholder management skills
* High standard of communication and presentation
Desirable criteria
* Adept at managing and manipulating large volumes of data quickly and without error
* Strong understanding of customer and supplier relationship management processes and procedures
* Conversant with the management of change across a diverse customer base
* Proven experience in the use of Service Desk plus
Personal Qualities/Special Circumstances
Essential criteria
* Flexible approach, able to cope with change and uncertainty
* Strong team player, highly enthusiastic and motivated.
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
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