An opportunity has arisen to join the school office administration team.
Qualities required for the post include the following:
General
* a good standard of general education
* experience of dealing with people
* experience of working with databases and Excel
* experience of working in a school environment
Knowledge and Understanding
* understanding the service ethic
* a logical approach to work and problem-solving
* an awareness of Safeguarding Children in Schools
* knowledge of data security and data protection
Skills, Aptitudes and Communication
* clear, professional and effective verbal and written communication skills
* strong customer service, care and support
* excellent time management and organisational skills
* excellent IT skills including Microsoft Office
* excellent attention to details
* experience of database management
Disposition
* good team player with a positive approach
* a flexible, calm and committed approach
* ability to manage competing priorities and multi-task when necessary
* discretion and the ability to maintain confidentiality on all matters
* a flexible approach to the tasks within the role and the requirements of the school
* enthusiasm and willingness to learn new skills
* inquisitive, collaborative and thorough
* a willingness to learn and adapt and ready to embrace new change initiatives
Principal Accountabilities
Reception
* to be the first point of contact for telephone, email and face to face enquiries and take messages where appropriate
* to ensure school security arrangements are always complied with, including the issue of visitor’s lanyards and signing-in procedures
* to accept and sign for deliveries as appropriate
* to provide hospitality for visitors to the school
Attendance (pupils)
* to be responsible for ensuring that attendance data is entered onto the computer system promptly and accurately
* to liaise with parents and carers regarding all attendance matters
* to administer leave of absence request
* to produce attendance data when requested
* to monitor attendance and liaise with the Head of School and highlight persistent absenteeism and any other concerns
Admissions and Leavers (pupils)
* to be responsible for the administration of pupil joining and leaving the school
* to be responsible for the transfer/receipt of information from other schools
* to liaise with the local authority School Admissions, parents /carers and staff accordingly, including arranging visit for prospective parents and carers
* to be responsible for keeping and updating the school’s waiting list
Supply Cover (teachers)
* to liaise with the Head of School and arrange cover accordingly
Clerical
* to be responsible for the preparation and maintenance of the manual and computerised pupil data records, including medical information and allergens
* to assist with the administration of school visits in liaison with the teaching staff, including booking of coaches
* to assist with the administration of extra-curricular clubs and music activities in liaison with the club leaders
* to undertake typing and word processing as required
* to undertake filing, photocopying and reprographic work as required, including the basic maintenance of the photocopier
* to maintain the school diary
* to be responsible for the sorting and distributing of incoming post and the sending of outgoing post
* to provide general clerical support as required
* to assist with the preparation and maintenance of the manual and computerised pupil data records
* to assist with the monitoring and maintenance of stock and arrange for supplies to be ordered as necessary
Other
* to participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager
* to comply with individual responsibilities, in accordance with the role, for health and safety in the workplace
* to ensure that all duties and services provided are in accordance with the school’s Equal Opportunities Policy
* the Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.
* the duties above are neither exclusive nor exhaustive and the post holder may be required by the Headteacher/Head of School/School Business Manager to carry out appropriate duties within the context of the job, skills and grade