We’re Hiring: Executive Assistant/ Office Assistant to the Managing Director
London | £35,000+ | Full-time
At OX Tools, we’re not just about tools, we’re about building something bigger.
We’re looking for an organised, proactive EA to keep our Managing Director (and Senior Leadership team) one step ahead. From managing complex schedules and travel to running smooth, professional meetings, you’ll be at the heart of our fast paced, people first business.
The Role:
We’re looking for an organised, proactive, and confident Executive Assistant (EA) to support our Managing Director and Senior Leadership team.
This role combines high level executive support with hands on office coordination, ensuring meetings, communications, and operations run smoothly and professionally.
You’ll act as a trusted liaison for the MD, managing complex schedules, preparing for key meetings, and helping maintain a positive, efficient and a welcoming office environment.
If you thrive on variety, have a sharp eye for detail, and enjoy being at the centre of a busy, high-performing team, this role is for you.
Key Responsibilities:
Executive Support
* Manage complex diaries and calendars, ensuring priorities and preparation are on point.
* Arrange and coordinate UK and international travel for the MD and Senior Leadership team.
* Plan, prepare, and support key internal meetings (e.g. weekly sales meetings, management meetings).
* Draft agendas, create presentations, and record clear, actionable minutes.
* Follow up on meeting actions to keep projects moving and deadlines met.
* Act as the first point of contact for calls, emails, and correspondence, handling them with professionalism.
Office Support
* Oversee smooth day-to-day running of the office, including supplies, facilities, and organisation.
* Provide a welcoming first impression for visitors and enquiries.
* Support internal meetings and visits (room setup, refreshments, catering).
* Assist with admin tasks across departments (filing, formatting, communications).
* Help coordinate internal events and contribute to a positive team culture.
What Success Looks Like
* Timetables and deadlines consistently met
* Proactive problem solving and recommendations
* A well balanced MD schedule, with time for priorities
* Clear, professional handling of communications
* Meeting actions tracked and delivered
* A smooth, efficient, and welcoming office environment
What’s in it for you?
* 23 days holiday + birthday + volunteer leave
* Training & progression opportunities
* Company pension scheme
* A vibrant, supportive team culture
If you thrive on variety, love problem solving, and want to make a real impact, we want to hear from you.
Apply now to join a high performance team making a real impact in the construction and trade industries. Let’s build the future together.
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