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Job Summary
Can you work confidently with large amounts of data, spot trends and present to others?
Southampton
Job Summary
Can you work confidently with large amounts of data, spot trends and present to others?
Do you have experience of creating and updating PowerBI reports?
Are you someone who enjoys working collaboratively with different business areas?
If so, we are looking for a HR Reporting & Data Manager to join us at the Maritime and Coastguard Agency (MCA) and we'd love to hear from you!
Joining Our Department Comes With Many Benefits, Including
* Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
* 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
* Flexible working options where we encourage a great work-life balance.
Read more in the Benefits section below!
Find out more about what it's like working at the Maritime and Coastguard Agency - Department for Transport Careers
Job Description
The HR Reporting & Data Manager will enable the delivery of HR Management Information through data visualisation and detailed analysis, supporting data-driven decision making and improvements. Managing and compiling reports and returns to internal and external stakeholders. Providing high-quality analysis and reporting on a range of HR data.
Your responsibilities include but are not limited to:
* Provide quality people data to senior leaders in the MCA, including the Executive Team People Group and directorate management board to inform decision making.
* Managing the delivery of HR Management Information (MI), using technical knowledge and data manipulation/reporting skills to produce regular and ad-hoc reports.
* Manage the design, development, maintenance and presentation of a People MI Suite, utilising Python, Power BI, and other tools.
* Validate, improve, and innovate on the MCA use of analytical tools and techniques for HR data, using automation, where possible.
Great line management is important to us as an organisation, and we will equip and support line managers to develop the skills they need. We aim to empower line managers to create teams where people can flourish and deliver excellent outcomes for the public.
For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.
The HR Reporting & Data Manager will enable the delivery of HR Management Information through data visualisation and detailed analysis, supporting data-driven decision making and improvements. Managing and compiling reports and returns to internal and external stakeholders. Providing high-quality analysis and reporting on a range of HR data.
Your responsibilities include but are not limited to:
* Provide quality people data to senior leaders in the MCA, including the Executive Team People Group and directorate management board to inform decision making.
* Managing the delivery of HR Management Information (MI), using technical knowledge and data manipulation/reporting skills to produce regular and ad-hoc reports.
* Manage the design, development, maintenance and presentation of a People MI Suite, utilising Python, Power BI, and other tools.
* Validate, improve, and innovate on the MCA use of analytical tools and techniques for HR data, using automation, where possible.
Great line management is important to us as an organisation, and we will equip and support line managers to develop the skills they need. We aim to empower line managers to create teams where people can flourish and deliver excellent outcomes for the public.
For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.
Person specification
To succeed in this role, you have exceptional Excel skills, including advanced skills in using complex formulas, pivot tables, and data visualisation techniques. Extensive experience in the use of PowerBI is crucial for this role, you can demonstrate experience in designing interactive and insightful dashboards using Power BI. You have experience of visualisation and analysis to support data-driven decision-making.
Excellent communication and interpersonal skills in varying circumstance are pivotal for this role. You have the ability to explain analytical outcomes to non-specialists clearly and effectively.
You have strong analytical skills and can interpret data, identify trends, correlations, and provide meaningful insights to support data-driven decision-making. You have demonstrable experience of being proactive and innovative, with a focus on continuous improvement.
If not currently qualified in Python, there will be a development opportunity to work towards this when in post.
Additional Information
This role will be based in the Southampton HQ.MCA supports flexible working and operates a hybrid working model between home and office for this role, giving you greater flexibility over where and when you work.
The expectation is that you will spend a minimum 60% of your working time based at your principal workplace or out on official business. Details of the arrangement will be discussed further with your line manager.
Occasional travel (including overnight stays) within the UK may be required.
Full time roles consist of 37 hours per week. Whilst we welcome applications from those looking to work with us on a part time basis, there is a business requirement for the successful candidate to be able to work at least three days per week.
Please take note that the Maritime and Coastguard Agency (MCA) are currently unable to offer Skilled Worker Sponsorship.
Behaviours
We'll assess you against these behaviours during the selection process:
* Communicating and Influencing
* Changing and Improving
* Delivering at Pace
* Managing a Quality Service
Alongside your salary of £34,233, Maritime and Coastguard Agency contributes £9,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits:
* Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
* 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave).
* 8 Bank Holidays plus an additional Privilege Day to mark the King’s birthday.
* Access to the staff discount portal.
* Excellent career development opportunities and the potential to undertake professional qualifications relevant to your role paid for by the department, such as CIPD, Prince2, apprenticeships, etc.
* Joining a diverse and inclusive workforce with a range of staff communities to support all our colleagues.
* 24-hour Employee Assistance Programme providing free confidential help and advice for staff.
* Flexible working options where we encourage a great work-life balance.
Find out more about the benefits of working at DfT and its agencies (opens in a new window).
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
How To Apply
Our selection process ensures a comprehensive assessment of each applicant's qualifications, skills, and potential fit within our organisation.
As part of the application process, you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
Stage 1: Sift of CV and personal statement
Stage 2: Interview and an analysis of a PowerBi data set and a presentation of your findings to the panel.
Stage 1: Sift of CV and personal statement
At sift, you will be assessed against the following Success Profile elements:
Experience – you will be asked to provide a CV (unlimited word count) and personal statement (500 words).
Please Provide Evidence Of Your Experience Of The Following
* Your strong proficiency in the use of Excel, including advanced skills in using complex formulas, pivot tables, and data visualisation techniques.
* Your extensive experience in designing interactive and insightful dashboards using Power BI.
The sift is due to take place 14 - 15 July 2025.
Stage 2: Interview
At interview stage, you will be assessed against the following Success Profile elements:
* Behaviours – Communicating and Influencing, Changing and Improving, Delivering at Pace and Managing a Quality Service
* Experience
You will also be required to create and deliver a presentation. Guidance will be provided if you are invited to interview.
Interviews are likely to be held 28 - 29 July 2025.
This interview will be conducted via face to face at one of our offices. Further details of which will be provided to you should you be selected for interview.
You can find out more about our hiring process, how to apply, and application and interview guidance on our careers site (opens in a new window).
Please note that we will try to meet the dates set out in the advert. There may be occasions when these dates will change.
Further information on the selection process
We will also hold a 12-month reserve list for this role, which may lead to potential opportunities beyond the role you applied for. You can read more about our reserve lists here.
AI Tools and Platforms
During the application process candidates are allowed to utilise AI (artificial intelligence) tools and platforms to support them in writing their Behaviours, CVs and Personal Statements. However, you must ensure that any evidence submitted as part of your application or used during interview is truthful and factually accurate. Applications may be rejected if plagiarism is detected. Examples of plagiarism can include presenting the ideas and experiences of others, or concepts generated by artificial intelligence, as your own. You can read more here.
Reasonable Adjustments
As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Document Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.
Pre-employment Checking
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Feedback
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
* Name : Sara Barrow
* Email : sara.barrow@mcga.gov.uk
Recruitment team
* Email : dftrecruitmen.grs@cabinetoffice.gov.uk
Further information
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Information Technology
* Industries
Maritime Transportation
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