Accounts Payable Officer
4 days remote, 1 day office after full training completed.
Working hours are 35 per week
Job description
You will work on LCC's finance system (SAP) to process purchase order invoices and non-order payments accurately to strict deadlines.
Supporting the P2P process by proactively identify and resolving statement reconciliation issues and queries whilst building and maintaining relationships with stakeholders, both internal and externally.
Utilising and interrogate reports and workflows.
To champion customer service by providing a customer focused, business friendly service.
Responsible for the accurate and timely processing of all payments, including, but not limited to, invoices, credits, certificates, non-order payments, consolidated uploads, staff expenses, emergency UK and foreign payments in accordance with established procedures, CSOs and Financial regulations
Assess and apply the correct application of VAT and CIS (Construction Industry Scheme) deductions
Be responsible for the use of duplicate/erroneous payment software to identify and prevent incorrect payments and to then make necessary amendments to the financial database.
Demonstrate knowledge and understanding of the importance of preparation and checking of documentation prior to processing.
Develop and maintain strong positive relationships with vendors, reconciling statements, addressing queries and discrepancies promptly.
To work effectively and cooperatively with stakeholders across the organisation daily when chasing goods receipt notes and approvals.
Promotes best practice in accordance with financial regs and procurement standing orders (CSO's) by supporting and educating colleagues on correct P2P processes.
Ability to handle confidential and/or sensitive information with appropriate discretion
Update daily and maintain electronic systems, including IT systems, spreadsheets, databases and to produce required outputs e.g., reports
To undertake administrative duties as required including telephone calls, mail administration using both manual and computerised systems
Pursuance of debts as required Supervision and Management Responsibility:
QUALIFICATION
Desirable Association of Accounting Technicians (AAT) or other business-related qualification
Comprehensive understanding and up-to-date training/knowledge of anti-fraud practices to safeguard the Authority against fraudulent activities
Understanding of CIS (construction industry scheme) & IR35 regulations
Proven experience of working in an accounts payable or similar financial role
Previous data entry experience within a financial environment (preferred SAP knowledge).
Good understanding of the HMRC VAT, IR35 and CIS regulations