Receptionist & Facilities Coordinator
Are you someone who takes pride in creating a safe, welcoming and well-run workplace? Do you enjoy being at the heart of an office, juggling variety, solving problems and supporting people day-to-day? If so, we'd love to hear from you.
We're looking for a Receptionist & Facilities Coordinator to support our Facilities Manager and play a key role in ensuring our Leeds office runs smoothly, safely and efficiently. This is a varied, hands-on role where no two days are the same — perfect for someone who enjoys responsibility, collaboration and being a trusted go-to person.
What you'll be doing
Facilities & Office Management
* Acting as a first point of contact for facilities queries and managing the facilities inbox
* Coordinating maintenance, repairs, cleaning, security and safety, working closely with contractors and our landlord
* Managing parking and electric vehicle charging
* Ordering stationery and consumables and overseeing furniture, lockers and meeting room equipment
* Supporting office projects, events and continuous improvements
* Maintaining Reception & Facilities intranet pages
Health & Safety
* Carrying out DSE and maternity assessments and coordinating any required actions
* Completing daily, weekly and monthly H&S checks and site walkarounds
* Supporting new starter inductions with H&S tours
* Maintaining First Aider and Fire Warden records (training provided)
* Assisting with fire evacuations and incident reporting
Front of House & Reception
* Creating a warm and professional first impression for visitors and colleagues
* Preparing meeting rooms, organising catering and refreshments
* Managing security passes, switchboard activity and post
* Providing reception cover and working closely with the Receptionist
What we're looking for
Essential
* A confident and friendly communicator with strong interpersonal skills
* Excellent organisational skills, with the ability to manage a varied workload and prioritise effectively in a fast-paced environment
* Experience working with a wide range of internal and external stakeholders
* A proactive problem-solver who enjoys working collaboratively
* Strong attention to detail and the ability to think laterally
* Experience managing suppliers and monitoring service delivery
* Intermediate to advanced IT skills, particularly Microsoft Office
Desirable
* Previous facilities, reception or front-of-house experience
* General knowledge of facilities or building management
* First Aid or Fire Warden qualification (or willingness to train)
Why join us?
You'll be joining a supportive, close-knit team in a modern Leeds office, where your contribution genuinely matters. This is a role with visibility, variety and the opportunity to develop your skills across facilities, health & safety and front-of-house operations.
If you enjoy being the person who keeps everything running seamlessly behind the scenes — and at the front desk — we'd love to hear from you.
Reward
* Salary £24,394.50 (working 37.5hours per week hourly rate £12.51)
* Hours 9.30am - 5pm (may be required to work longer hours when covering annual leave in the team)
* 24 days annual leave & 1 day for your birthday, with the option to buy more
* Private Medical insurance, Life Insurance, Critical Illness Cover, Dental and Health Cash Plans, Funded HRT Treatment, and more.
* Tech Scheme, Cycle to Work Scheme, Season Ticket Loans, breakdown cover
* Development opportunities with access to our MyGPS personal development framework.
* Perks at Work – save money on everyday essentials with access to a shopping discounts site
* Onsite GP & Masseuse, Employee Assistance Programme, Pensions advice, Funded HRT Treatment, and Mental Health First Aiders
* Sports and social clubs, company activities, and team events.
* Inclusive culture with colleague-led equality networks
* Free onsite parking
We want to positively encourage differences in Zenith and believe it is critical to our success as a company. Zenith is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills.