Job Description
A highly regarded boutique property consultancy in the heart of Mayfair is seeking an exceptional PA / Office Manager to become the backbone of its close-knit team.
The Role:
You will oversee the day-to-day running of the office while providing high-level administrative and organisational support across the business. This is a pivotal, hands-on role combining office management, administrative excellence, and PA support to senior staff. It would suit someone who thrives in a professional, detail-driven environment and takes pride in keeping everything running seamlessly.
Key Responsibilities:
* Office Administration & PA Support.
* General office administration and operational support.
* Extensive typing, formatting, and audio dictation of professional documents.
* Preparing reports and maintaining accurate records.
* Drafting formal correspondence, letters, emails, and terms of business.
* Raising and drafting invoices.
* Managing incoming calls, enquiries, and messages.
* Responding to website enquiries via the central inbox.
* Diary management, meeting coordination, and boardroom bookings.
* Supporting senior staff and the wider team day-to-day.
* Ordering stationery and managing office supplies.
* Handling all incoming and outgoing post.
* Assisting with basic IT and phone troubleshooting.
Office Management & Compliance:
* Overseeing the smooth day-to-day running of the office.
* Liaising with building management and external suppliers.
* Managing facilities, maintenance, and office-related issues.
* Coordinating compliance requirements (fire safety, PAT testing, etc.)
* Acting as Anti-Money Laundering (AML) Officer.
* Ensuring AML checks are completed and records maintained.
* Supporting ongoing regulatory and compliance processes.
Marketing & Property Administration:
* Coordinating marketing for available properties.
* Producing high-quality property brochures and marketing materials.
* Creating email campaigns (Mailchimp).
* Designing requirement flyers for clients and prospects.
* Uploading and maintaining property listings across relevant platforms.
* Liaising with portals to ensure accuracy of information.
About You:
* Previous experience in an Office Manager / PA / Team Assistant role (ideally within property or professional services).
* Exceptional typing speed and accuracy (audio dictation experience highly desirable).
* Meticulous attention to detail.
* Highly organised with the ability to multitask and prioritise.
* Confident communicator with a professional, polished approach.
* Proactive, hands-on, and happy working in a boutique office environment.
* Strong IT skills (Microsoft Office essential; Mailchimp advantageous).
Why Apply?
* Join a respected, boutique property consultancy in a prime Mayfair location.
* Be a key part of a collaborative and professional team.
* Varied, fast-paced role with real responsibility.
* Competitive salary of £45,000–£55,000.
For more information or to apply, please contact Emma Conway at Collins Property Recruitment.