Overview of the Position
As an Office / Accounts Administrator, you will play a key role in supporting the smooth running of the business by ensuring all administrative and accounts-related tasks are completed accurately and on time. You will be part of a dedicated team responsible for financial administration, HR support, and general office management.
Salary dependent on experience.
Key Duties and Responsibilities
* Issue sales invoices on a weekly basis.
* Manage purchase ledger administration, including collation, checking, and uploading of documents to the system.
* Reconcile supplier/customer statements on a monthly basis.
* Monitor the accounts email inbox and respond or escalate correspondence appropriately.
* Collate staff hours for payroll submission; monitor sickness absence, holidays, and leave records.
* Organise and arrange staff training where required.
* Support HR and health & safety administration, dealing with queries as needed.
* Maintain and update FSC material, including conducting audits.
* Maintain and update Q-Mark material, including conducting audits.
* Monitor the sales email inbox, uploading tenders to the system and notifying relevant parties.
* Answer incoming calls and direct them as appropriate.
* Handle Trader Support Service (TSS) administration for haulage and arrange bookings/dispatch dockets.
* Provide general office administration support and carry out ad hoc duties as required.
The Person / Experience
* GCSE English and Maths (Grade A–C) or equivalent, or minimum 2 years’ relevant experience.
* Strong attention to detail with excellent communication and interpersonal skills.
* Highly organised, with the ability to manage multiple tasks effectively.
* Proactive, self-motivated, and able to use initiative.
* Flexible and willing to work additional hours when required.
* A collaborative team player with a positive attitude.
* Previous experience within a manufacturing environment (desirable but not essential).
* Experience using accounts packages/software.
* Strong customer service skills.
Additional Information
This job description is intended to outline the main responsibilities and requirements of the role. It is neither exhaustive nor exclusive and may be reviewed in the future in line with operational needs and staffing levels.
Skills: HR Administration, Office Administrator, accounts administrator, Organized
Benefits: Parking, early finish friday
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