Oxford Brookes University is distinctive in nature. We are a modern and forward-thinking institution rooted in, and connected to a city with a rich history of culture and learning. We are a globally recognised University focused on providing high-quality teaching, delivering impactful research and an excellent student experience. Our vision is simple: “shape tomorrow through our unique blend of the modern and the traditional, by embracing diversity, seeking out the new and excelling in education and research.”
Our people are at the heart of the University - our excellence in teaching, research and knowledge exchange depends on the engagement, capability and wellbeing of our people. We strive to create and encourage an environment where people have the opportunity to develop, progress and thrive.
In acknowledgment of our commitment to gender equality and progression, we proudly hold the Athena SWAN Bronze award, a testament to our unwavering dedication to creating an inclusive and equitable environment for all. Join us at Oxford Brookes University, where every step forward is a leap toward a brighter tomorrow.
The role
Based at our, and reporting to the UK Recruitment Manager (Content & Audience), the Recruitment Events Coordinator will be responsible for the coordination of all on-campus recruitment events, providing essential operational support to the UK Recruitment Manager. This includes large-scale events such as University Open Days and Offer Holder Days, as well as Taster Days, postgraduate events, campus visits, and ad-hoc events. Key duties involve substantial liaison across the institution with academics and professional services, and outside the institution with various suppliers. The role also includes leading the development and delivery of online recruitment events. The post holder will supervise a team of student ambassadors.
About the team
The Recruitment Events Coordinator is part of the UK Recruitment and Partnerships Department within the Marketing, Recruitment and Engagement Directorate. The team is responsible for planning and delivering recruitment activity to attract undergraduate and postgraduate students to Oxford Brookes University. You will be working closely with colleagues in UK Recruitment, Strategic Marketing teams, and the Marketing Operations and Delivery team, fostering relationships with professional services and academic staff across the University to ensure the successful delivery and continuous improvement of all recruitment events.
What will I be doing?
* Plan, design, and deliver the University’s Undergraduate and Postgraduate Open, Offer Holder Day, Enhanced Campus Tours and Taster Days, including the project management of all logistics and infrastructure across all campuses.
* Manage all event-related administration, including maintaining action plans, stakeholder databases, schedules, and risk assessments to required deadlines.
* Coordinate the involvement of professional services, faculty, student ambassadors, and the Students’ Union in recruitment events, including providing training and creating rotas.
* Liaise with internal suppliers (catering, print services, estates) and external suppliers to order services to support all recruitment events.
* Analyse the effectiveness of on-campus events, producing regular updates on visitor registrations and attendance, and leading the collection of feedback.
* Manage other on-campus recruitment events, including daily campus tours.
* Use CRM and Event Booking systems to manage events and maximise their effectiveness as recruitment tools.
* Act as the first point of contact for all events-related enquiries, both in advance and on the day.
What skills do I need?
Essential Skills
* Significant event management experience, including the delivery of large-scale events.
* Proven experience of fostering excellent working relationships and working collaboratively with a wide range of internal stakeholders.
* Experience of working in a customer-focused environment with excellent customer service skills.
* Experience of supervising staff or volunteers, such as student ambassadors.
* Project management experience and the ability to manage projects to achieve stated objectives.
* Strong written communication skills and good administrative skills, including confident IT skills.
* Ability to prioritise a complex and varied workload, with excellent organisational skills.
* Capacity to be flexible and adaptable in approach to work.
About the location
This is a hybrid role, with two days per week on campus in a standard week. On-site time increases in the run-up to major events. Headington campus is one mile from the centre of Oxford and is served by regular public transport. Due to the nature of recruitment events, this role requires flexibility and includes working evenings and weekends, specifically 12 Saturdays per year for Open, Offer Holder Days and Enhanced Campus Tours.
How to Apply
To apply for this role, please submit a detailed CV and a supporting statement outlining how you meet the essential and desirable criteria set out in the Person Specification.
* All applications must be submitted online via the Oxford Brookes University recruitment portal.
Benefits
As an Oxford Brookes employee, you will enjoy a total of a minimum of 25 days holiday, rising with your service, plus 8 bank holidays and additional university concessionary days (normally 5 per year).
We encourage and support hybrid working where the role allows and ensure that you have the necessary equipment to allow you to work flexibly.
We have an extremely competitive with generous employer contributions, as well as providing all staff with access to an occupational health service, financial education, and a comprehensive employee assistance helpline.
We prioritise the wellbeing of our employees - physically, mentally and financially - and we provide a diverse and comprehensive benefits package to support our team.
In addition, all employees have access to:
* Discounted rates for the university sports and gym facilities
* An on-site nursery (at Headington Campus; waiting lists for some ages).
* Discounted travel options
* TOTUM card discount scheme
* Relocation scheme (for moves over 30 miles, subject to terms of the scheme)
* Training and development opportunities
* A connected community - Brookes have a wide variety of staff networks, which instil a sense of community and offer employees a space for support, guidance and friendship, making Brookes a vibrant and inclusive place to work.
Equality, diversity and inclusion
At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting from the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.
As a Disability Confident Employer we guarantee to interview any disabled applicant who meets the essential selection criteria.
Further details on how to prepare your application and what to expect during the recruitment process can be found on our Working at Brookes page.