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Clerical Officer - Theatres.
The closing date is 15 July 2025
Applications are invited from enthusiastic, proactive individuals to provide a daily administrative support service within Anaesthesia and operating services.
The post holder will be based at the Hallamshire hospital but could be expected to cover like for like roles cross sites.
Main duties of the job
The successful candidate will provide administrative support to the department including activities such as:
* Administrative Support
* Distribute incoming and outgoing departmental mail
* Scanning and filing of request forms and other documentation as required
* Requisition, collection and delivery of patient case notes in a timely fashion to support the admission of patients for elective surgery
* Receive and distribute emails within the department and transmit emails on behalf of others when required
* To follow agreed protocols and policies seeing advice where appropriate
* To work in an efficient, effective and timely manner and be adaptable to change
* To work in a safe manner in accordance with departmental and Trust Health & Safety Policies
As a member of the AOS Directorate, the post holder will be welcomed into the established administrative team to work alongside a range of colleagues.
*This post is based at Royal Hallamshire Hospital but will require you to cover like for like roles cross site as per service need, a FOC bus service operates between sites, all training and support will be given before you are expected to cover*
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Failure to do so will result in your application being refused.
Person Specification
Qualifications
* GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience
* NVQ Level II in Business Admin/Customer Service/IT
Experience
* Experience of working within an office environment
* Experience of working in a public facing role.
* Relevant experience within the NHS
Further Training
* Knowledge of / experience of using information and/or customer service systems.
* Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
* Previous experience Infoflex / 59R Software
* Previous experience of PAS / Infoflex / SystmOne (area specific software)
Skills and Knowledge
* Understanding of data protection issues and the ability to maintain confidentiality
* Excellent communication skills, with ability to deal with staff at all levels.
* Displays use of initiative with effective organisational skill
* Ability to prioritise and work to strict/conflicting deadlines
* On-going commitment to personal development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Sheffield Teaching Hospitals NHS Foundation Trust
£24,169 a yearpa/pro rata for part time staff
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