Site Administrator – Interior Fit-Out / Refurbishment
Location: Bristol
Salary: £25,000 - 35,000 + Pension, Health Care, Bonus
Employment Type: Full-time, Permanent
About the Company:
A growing, modern, and forward-thinking interior fit-out and refurbishment, main contractor, delivering high-quality projects across both the private and public sectors. The company prides itself on innovation, quality workmanship, and excellent client service, offering exciting opportunities for ambitious and detail-oriented professionals.
Due to continued growth, they are seeking a motivated Site Administrator to join their experienced and energetic team, supporting multiple refurbishment projects nationwide.
Role Overview:
As a Site Administrator, you will play a vital role in supporting the project and site teams with all aspects of site coordination and administration. You’ll ensure the smooth running of day-to-day operations, manage project documentation, coordinate suppliers and subcontractors, and assist in delivering high-quality projects from tender to completion.
This position suits a proactive and organised individual with strong communication and IT skills, ideally with experience in the construction or fit-out sector.
Key Responsibilities:
Project Support
*
Provide administrative and coordination support across live refurbishment projects.
*
Assist Project Managers with project documentation, schedules, and reports.
*
Coordinate communication between consultants, suppliers, subcontractors, and the in-house team.
*
Maintain accurate and organised site documentation, drawings, and reports.
*
Assist with the preparation and coordination of tender documentation and supplier quotations.
*
Support the team in compiling O&M manuals and handover documentation.
Pre-Construction & Planning
*
Assist in gathering and managing Pre-Construction Information (PCI), including surveys, floorplans, asbestos reports, and consultant documentation.
*
Coordinate and arrange project meetings, taking notes and tracking actions.
*
Support procurement processes by raising purchase orders and tracking deliveries.
*
Manage and maintain project filing systems and ensure up-to-date records.
Construction & Delivery
*
Coordinate delivery schedules with the procurement team to align with site programmes.
*
Support site set-up, including ordering signage, consumables, and H&S equipment.
*
Track subcontractor start dates and supplier deliveries to ensure smooth project flow.
*
Attend site progress meetings and assist in compiling progress documentation and reports.
General Administration
*
Support continuous improvement by recommending efficiencies and process updates.
*
Undertake research and administrative tasks as requested by the Project or Operations Directors.
*
Uphold company confidentiality and professionalism at all times.
Skills and Experience Required:
* Minimum of 2 years’ experience in a construction or fit-out administrative role.
* Strong organisational and time management skills with the ability to multitask.
* Excellent written and verbal communication skills.
* Strong interpersonal skills with a confident and professional manner.
* Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
* Experience with document management systems (Asite, Aconex, Procore, or SharePoint) is advantageous.
* Ability to work independently or collaboratively as part of a wider project team.
* Strong attention to detail and a proactive approach to problem-solving.
Qualifications:
* Relevant further education qualification in Construction Management, Administration, or similar (preferred but not essential).
* Basic DBS check may be required depending on project location.
What’s in It for You:
* Competitive salary (DOE) + Comprehensive benefits package
* Exposure to a variety of fit-out and refurbishment projects across the UK
* Career development and progression opportunities
How to Apply:
If you’re a motivated and organised Site Administrator with a passion for supporting high-quality interior fit-out and refurbishment projects, click Apply Now or send your CV today to the contact details provided