MDT Coordinator for Upper GI & Haematology
Band 4
George Eliot Hospital NHS Trust opened in 1948 and provides a range of elective, non-elective, surgical, medical, women’s, children’s, diagnostic and therapeutic services to a population of more than 350,000 people.
The hub of the Trust is located on the outskirts of Nuneaton and its services cover a large footprint, including north Warwickshire, south west Leicestershire, and north Coventry. We also provide primary and community services across Coventry, Warwickshire and Leicestershire.
Our vision is"to EXCEL at patient care". If you think you've got what it takes, help us realise this and join#TeamEliot.
Don’t meet every single requirement? Studies have shown that women and people of colour aren’t as likely to apply unless they meet every qualification of non specialist roles.
We’re dedicated to building a diverse, inclusive workplace, so if you’re excited about this role and meet our values, but your experience doesn’t align perfectly with everything in the Job Description or Person Specification– apply anyway or email the Recruiting Manager to discuss the role further
We are proud to support the Armed Forces community. We are a Veteran Aware and Reservist Friendly organisation and welcome applications from Veterans, Reservists, Cadet Instructors, and family members of serving personnel.
Job overview
MDT Coordinator for Upper GI & Haematology
Permanent
Closing Date: 26th May 2025
Interview Date: TBC
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertiseand enjoy the opportunities to make a difference every day.
We welcome applications from the Armed Forces Community – get in touch to find out more
Main duties of the job
* To review all patient pathways day 55 onwards on a daily basis.
* Chase on a daily basis appointments for procedures/outpatients/inpatient admissions for patients to escalate to the MDTC Team leader/ Cancer Services Manager/Lead Nurse any delays to the patients pathway or issues where delays may occur in the absence of the site specific MDT Co-ordinator.
* Schedule and co-ordinate data for regular MDT tumour site meetings. This includes preparation of patient schedule lists together with their health records, associated diagnostic results and information provided by clinician.
* Prepare patient agenda’s for discussion at MDT meetings, using information supplied by the Pathology Department, Clinicians and Clinical Nurse Specialists.
* Circulation of agenda’s to all Core members of the MDT prior to meetings and facilitating the addition of urgent inclusions.
* Responsible for collating all pathology material in liaison with the relevant site lead pathologist and providing reports in preparation for meetings.
* Responsible for collating all radiologist material in liaison with the relevant site lead radiologist in preparation for meeting.
* Ensuring the availability of all supporting material across the disciplines to enhance the patient’s treatment/management plan, ie Patient’s notes, Pathology, radiology reports including X- Rays and scans.
* Attend meetings and record attendance.
Working for our organisation
Here at George Eliot our vision to ‘excel at patient care’ taking centre stage. An ever evolving clinically- led acute service provider we are on a journey to continually provide high quality, safe and responsive health services delivered by inspiring and compassionate staff who share our corporate values:
Excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Detailed job description and main responsibilities
To track patients pathways on a daily basis (focus on day 55 onwards and diagnosed patients particularly)
* Escalate issues or delays within the patients pathways after day 5
* Ensure that Somerset (Cancer Tracking System) remains up to date
* To act as co-ordinator for the Multidisciplinary Team Meetings in the absence of the site specific MDT Co-ordinator
* To facilitate collection of data for all cancers and enter this onto an appropriate database
* To prepare and maintain all required and related documentation pertaining to the efficient and effective functioning of the MDT Meeting
* To ensure that individual patient treatment/management plans are recorded in the patients notes and that these plans are disseminated to the patient and their General Practitioner within the stipulated time frame
* To be responsible for the making of appointments, notifying patients and liaising with practices as required by the Cancer Data and Information Manager
* To ensure that MDT administration meets Trust Operational Policy
* To highlight capacity issues to Cancer Data and information officer in a timely manner.
For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.
Person specification
Experience
* NHS experience
* Experience of working within a multi-disciplinary team environment
* Experience in working within a large public sector organisation
* Experience of team working
* Experience of working with data
* Experience of autonomous working
* Audit Experience
* SCR Experience
Qualifications
* 4 GCSEs at grade C or above (must include Maths and English) • Or equivalent
* Willing to complete learning/training courses appropriate to the development of the role
* Appropriate IT skills – Microsoft Office, including access, power point
* CLAIT, ECDL or RSA grade 3 in text or processing
Skills and Abilities
* Knowledge of the Cancer Pathways/Targets
* Thorough knowledge of Excel and Access databases
* Ability to maintain filing systems
* Understanding of the importance of confidentiality and data protection
* Flexible and willing to give support to other members of the team
* Able to analyse and interpret data
* Have confidence to liaise with all levels of staff across the Trust
* Able to work well under pressure and to strict deadlines
* Able to work without direct supervision and on own initiative
* Understanding of medical terminology
* Understanding of clinical coding
* Able to use Internet
Personal Qualities
* Capable of responding to requests and flexibility to changing requirements
* Ability to work on own initiative and prioritise workload
* Accurate and enjoys attention to detail
* Able to communicate effectively both verbally and in writing
* Committed team player
* Able to influence others through using organisational skills
Other
* Ability to achieve goals and meet deadlines
Trust Values
* Excellence and safety in everything we do
* Challenge but support
* Expect respect and dignity
* Local health that inspires confidence
Please note:
George Eliot Hospital NHS Trust utilises a third party recruitment system (TRAC). When applying via NHS Jobs, your submitted application will be imported into TRAC where all subsequent information regarding your application will be generated. You will not be able to track the progress of your application or receive messages via the NHS Jobs website. Furthermore, as an employer, we will not be able to respond to any emails/messages sent to us via the NHS Jobs website.
By applying for this post you are consenting to George Eliot Hospital NHS Trust transferring the information contained in this application to its preferred applicant management system, TRAC.
The Job application data you provide will be used to assess your application for employment at GEH, to verify your information and conduct reference checks, and to communicate with you. If you accept employment with GEH, the information collected will become part of your employment record and will be used for employment purposes.
All information provided will be used for recruitment purposes only and processed in a lawful, fair and transparent manner.
Other:
The Trust is committed to safeguarding and promoting the welfare of individuals and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice, if appropriate for the role, it is a mandatory requirement for all newly appointed staff to complete a Disclosure and Barring Service application.
In response to NICE guidance and to support the reduction of health harm from tobacco, the Trust has a smoke-free site policy which applies to anyone on Trust sites. Staff who smoke will be supported to quit or not smoke whilst on Trust sites.
George Eliot Hospital NHS Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees as they are at the heart of our patients journey. Our aim is to ensure that employees are equally valued, respected, empowered and included within an organisation that is representative of all members of the community. We define diversity as valuing everyone as an individual – taking pride in that we value employees, job applicants, students, volunteers, patients and visitors as people. This is reflected within our excel behaviours with a vision to create a workplace that represents a culture of kindness, joy and inclusion.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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