P&O Specialist
Reporting to People Partner
Location: Central Office 449 Antrim Road, Belfast
Scope of Responsibility: This is a specialist HR role that provides expertise and guidance on recruitment, employee relations and general administration duties, serving as a trusted resource to manage HR day-to-day queries.
Hours: 35 hours per week (5 days Monday – Friday)
Hybrid working
Contract Type: Permanent
Salary: £31,438.17
The Role
The P&O Specialist will be a key member of the People and Organisation Team, reporting to the People Partner in NI, responsible for a suite of general specialist HR duties and supporting a culture of continuous improvement by deploying best practice HR initiatives across the organisation.
Talent Acquisition / Recruitment
* Understand staffing requirements from workforce planning discussions.
* Manage the end-to-end recruitment cycle: create job descriptions, advertise vacancies, source, screen, coordinate interviews and ensure a positive candidate experience.
* Conduct reference and background checks.
* Extend job offers.
* Manage onboarding for all new hires.
* Ensure accurate employee records on BambooHR.
* Ensure all recruitment activities adhere to legal requirements and company policies.
* Track and report on key hiring metrics.
* Collaborate with ROI colleagues on employer branding and recruitment strategy development.
Employee Relations
* Support the People Partner in managing grievance, disciplinary and conflict resolution processes.
* Provide advice, guidance and coaching to managers on workplace issues in line with legislation and best practice.
* Support investigation, grievance and disciplinary meetings (take minutes, produce letters).
* Assist in developing and updating HR procedures and policies, ensuring compliance with jurisdictional legislation.
General Administration
* Process new hires, exits, probation, absence, holiday and status changes accurately on BambooHR and Softworks.
* Use HRIS systems efficiently to meet organisational goals.
* Maintain accurate HR data.
* Support the monthly payroll process.
* Provide HR data, prepare management reports and documents.
* Analyse HR data and recommend actions based on findings.
* Contribute to projects that support digital transformation.
Learning and Development
* Support the cross-border L&D team to coordinate and administer mandatory training in NI.
* Communicate with managers to ensure training attendance.
* Support delivery of organisational training/inductions when required.
* Assume responsibility for maintaining training records on Depaul’s learning management system.
Person Requirements
* Education: 3rd level qualification in HR, Business or related field (essential); CIPD qualification desirable.
* Experience: Minimum 2-3 years in an HR generalist role (essential).
* Skills: Excellent oral & written communication, creative initiative, strong time management, negotiating, influencing & people skills, numerical & analytical skills, teamwork, proficiency in HRIS systems, data literacy (Excel, HR analytics tools).
* Knowledge: Full recruitment cycle experience, experience with employee relations issue management, understanding of NI employment law, grievance & disciplinary procedures, basic compensation analysis and benchmarking (desirable), experience supporting L&D function (desirable).
Applications for this post will close on 3rd November 2025.
Access NI: This post is subject to a basic Access NI check. Having a criminal record will not necessarily debar you from working with Depaul, depending on the nature of the position, circumstances, and background of your offences or other information on a disclosure certificate.
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