Job Description Administration Duties • Perform general administrative tasks including data entry, filing, photocopying, and document management. • Respond professionally and efficiently to all incoming requests via telephone, email and in person on behalf of the Transport Department. • Maintain accurate transport records including driver logs, vehicle maintenance schedules, and fuel usage. • Coordinate daily transport schedules and communicate with drivers regarding routes and timings. • Assist with compliance checks including driver checks, vehicle MOTs, insurance, and tachograph data. • Assist with the DMS (Delivery Management System) supporting the Transport Department with the implementation of bookings to and from site (HPC). • Liaise with suppliers, service providers, and internal departments to ensure timely vehicle servicing and repairs. • Support with incident reporting and insurance claims related to transport operations. • Monitor and order transport-related supplies (e.g., fuel cards, vehicle cleaning materials). • Liaise with other functions within the business to support with the general running of the Transport Department. • Assist where necessary in the analysis and collation of any data or traceable information as required. • Effectively, efficiently and within agreed timelines administer the required process and procedures for South West Larder / Somerset Larder to function within NNB contract. • Attend meetings, workshops and training sessions as required. Driving Duties • Provide cover for shuttle bus driving duties including transporting staff, clients, or goods as needed. • Adhere to the routes and times determined by Somerset Larder. • Ensure cleanliness of vehicles and roadworthy condition at the required standard, both interior and exterior, before and after use. • Conduct pre-use vehicle checks and report any defects or issues promptly to the Transport Manager. • Immediately record and report all near miss / incidents / accidents of whatever severity to the Transport Manager. • Ensure all driving is carried out in accordance with road safety regulations and company policies. • Provide a courteous and professional service to all our staff, members of the public and other road users. • Occasionally operate HGV2 vehicles for deliveries, collections, or other transport needs (applicable rates for HGV when conducting duties, anticipated infrequently, only if qualified)