Medical Records Administrator | Spire Harpenden| Part time Permanent | 37.5 hours Full time | competitive Salary and Great Benefits
Spire Harpenden has a great opportunity for an experience administrator to work in medical records on a full-time permanent basis
Job Purpose
Responsible for the effective management, security, and confidentiality of patients’ medical records in compliance with legal, ethical, and hospital standards. This role ensures accurate documentation, timely retrieval, and proper maintenance of medical information to support quality patient care, clinical decision-making, hospital operations, and regulatory reporting.
Overall Responsibilities
1. Establish, maintain and update medical records for all patients, ensuring a single patient record system that integrates outpatient visits, admissions, and other services.
2. Ensure timely filing, retrieval and availability of records for patient care, medico-legal purposes and audits.
3. Monitor completeness and accuracy of medical documentation by healthcare providers
4. Ensure compliance with hospital policies, health authority regulations and legal requirements related to medical records.
5. Maintain strict confidentiality and security of patient information in line with data protection laws.
6. Support hospital processes by ensuring medical records meet required standards.
7. Manage creation and retrieval of patient files for all outpatient appointments.
8. Monitor and follow-up visits are correctly linked to the patient’s exiting record.
9. Work with various teams to minimise duplicate records
10. Ensure new admissions are linked to the existing outpatient record to maintain continuity of care.
11. Verify that discharge summaries and inpatient notes are properly filed into the patients’ medical record.
12. Coordinate with clinical staff to track pending documentation and ensure timely completion
13. Support clinical coding, billing and insurance claim processes by ensuring accurate documentation.
14. Conduct audits of records and implement corrective measures when gaps identified.
15. Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post.
Qualifications and Training and Experience
16. Excellent organisational and communication skills
17. High level of integrity and commitment to patient confidentiality
18. Strong problem-solving and decision-making skills
19. Ability to manage workload under pressure and meet deadlines
Benefits
We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
20. 35 days annual leave inclusive of bank holidays
21. Employer and employee contributory pension with flexible retirement options
22. ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
23. Free DBS
24. Free Uniform
25. Free car parking
26. Private medical insurance
27. Life assurance
Our Values
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
28. Driving clinical excellence
29. Doing the right thing
30. Caring is our passion
31. Keeping it simple
32. Delivering on our promises
33. Succeeding and celebrating together
Our people are our difference; it's their dedication, warmth and pursuit of excellence that se