Executive Assistant to the CEO (The ultimate gatekeeper)
Location: Caerphilly (On-site / Office-based)
Role Type: Full-Time (Part-Time or Job Share considered for the right person)
The Mission
At L&L Specialist Services Ltd, we are changing the world of work through Equality, Diversity, and Inclusion consultancy and training. Our CEO is at the heart of this movement, and they need more than an assistant – they need a strategic shield. This 100% on‑site role in South Wales is perfect for someone who loves the energy of an active office and wants to be the "engine room" of a mission‑driven business.
The Role: Your Two Main Mandates
1. Gatekeeper & Protector
Your job is to ensure the CEO only deals with what only the CEO can deal with. You will:
* Shield & filter: Act as the first and final filter for all incoming requests, emails, and calls. Decide what reaches the CEO’s desk and what you resolve yourself.
* Trello mastery: Live in Trello, keeping projects moving, deadlines visible, and the CEO’s workflow seamless.
* Travel & presence: Coordinate complex travel and occasionally travel alongside the CEO to keep them productive while on the move.
2. Creative Engine
We don’t just send emails; we create impact. You will:
* Design & delivery: Use Canva or Adobe Creative Suite to build beautiful, inclusive training decks, consultancy materials, and social content.
* Personal life management: From booking family holidays to managing household logistics and local errands, you’ll ensure the CEO’s personal life is as organized as their professional one.
The Person (You)
You are someone who takes "ownership" to the next level. You’ll be a great fit if:
* You are a "No" expert: Politely but firmly decline requests on the CEO’s behalf to protect their schedule.
* You are creative: Have a genuine eye for design and can turn a rough outline into a polished Adobe/Canva presentation.
* You are local: Based in or near South Wales and enjoy the routine and connection of an office‑based role.
* You are flexible: Open to traveling when the business requires it and willing to work full‑time, part‑time, or as part of a job share.
* A pure EDI focus: Want to work for a company that practices what it preaches regarding equity and belonging.
* A true partnership: Will be the CEO’s most trusted collaborator, not just "taking notes".
* Variety: Enjoy a role where no two days are the same – from designing a keynote deck to organising a family event.
Beyond the spreadsheets and shielding, you should probably enjoy a good cup of coffee (or be a master at making one!). We find that the best ideas – and the best gate‑keeping – usually happen with a decent brew in hand.
Please specify if you are looking for Full‑Time, Part‑Time, or a Job Share.
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