Company Description
Sofitel Singapore City Centre, an iconic hotel which opens in October 2017 will form part of a mixed-use development at Tanjong Pagar Centre, a multi-billion dollar development, which will become Singapore’s tallest building at 290 meters set around landscaped parkland and direct MRT station access.
The 223-room Sofitel Singapore City Centre will offer chic designed rooms, 4 Food and Beverage options, a ballroom, and several meeting rooms, fitness and pool facilities.
Job Description
· Open and sort all incoming correspondence for attention of GM, source information as necessary to enable a prompt and accurate response.
· Screen telephone calls in a pleasant and courteous manner providing information, taking messages or directing calls directly through to GM as appropriate
· Coordinate the activities of the GM through efficient diary management.
· Maintain a logical and up-to-date filing system and archive directory.
· Facilitate the smooth running of the department through adequate supply of materials and equipment.
· Organise travel itineraries for the GM and other Management staff, following Hotel procedures.
· Organise travel and itineraries for the Hotel Management, business associates and visiting guests, following Hotel procedures.
· Submit expense claim forms for GM, following Hotel procedures.
· Ensure that all invoices passed through to GM for signing are backed up with the correct documentation.
· Ensure that all administration and travel invoices for signing are backed up with the correct documentation
· Handle petty cash for the GM
· Attend, for the purpose of taking minutes, and/or organise meetings as required by the GM
· Fully brief the GM on external meetings, researching details and providing support documentation/presentation material as appropriate.
· Maximise on the effectiveness of internal/routine meetings by briefing the AGM prior to meetings in relation to key agenda points.
· Coordinate the hotel capital expenditure documentation for the GM.
· Collate Weekly / Monthly operating reports
· Assist the GM with adhoc project management as requested by the GM
· Investigate / alert the GM to concerns in reports as appropriate.
· Compile statistical reports as requested by the GM
· Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel.
· Any other reasonable request within your range of competence as required by your Manager.
Qualifications
· Previous experience in a similar role, Hotel environment preferred;
· Demonstrated administration experience, Human Resources essential;
· Tertiary Qualifications in Administration or Hospitality, preferred
· The ability to work autonomously and as part of a team.
· Excellent negotiation skills.
· High attention to detail and excellent Microsoft application skills.
· Ability to build rapport with internal and external stakeholders
· The ability to project a professional image at all times through personal presentation / interpersonal skills.
· The ability to work outside of normal business hours, when required
· Excellent numeracy, verbal and written communication skills.
· Has the ability and willingness to undertake further development.