Arts Administrator
London, W2 (hybrid working)
About Us
We're Imperial Health Charity, an organisation that helps our hospitals do more through grants, arts, volunteering, and fundraising. We support the five hospitals of Imperial College Healthcare NHS Trust: Charing Cross, Hammersmith, Queen Charlotte's & Chelsea, St Mary's, and the Western Eye.
We are now looking for an Arts Administrator to join us on a full-time, permanent basis, working 35 hours per week.
The Benefits
* Salary of £30,339 per annum
* 25 days' holiday per year plus bank holidays
* An extra day's holiday to be taken one week either side of your birthday
* Pension (with employer contributions of 10%)
* Sick pay
* Support towards healthcare costs, including eye tests and dental, and access to mental health support through counselling
* Additional access to gym discounts
* Interest-free season ticket loan
* Life assurance
* Staff arts club, including free entry to London galleries
* Access to a range of high street and online discounts
This is an excellent opportunity for a customer-friendly individual with museum, gallery, or arts institution experience to join our talented Arts team.
You'll enjoy a varied and stimulating role where no two days are the same, giving you the chance to get involved in exciting projects and make a real impact across our programmes.
What's more, you will discover true flexibility with our hybrid working approach, blending the buzz of our London office with the freedom to work from home and create a routine that suits your lifestyle.
So, if you want to bring your passion for the arts into a role that supports staff and patients across our hospitals, read on and apply today
The Role
As an Arts Administrator, you will provide essential support to our curatorial and engagement programmes, ensuring the smooth day-to-day running of activities.
Specifically, you will be the first point of contact for the Arts team, managing the shared inbox and ensuring enquiries relating to donations, project proposals and events are responded to promptly.
Alongside this, you'll co-ordinate our Staff Arts Club, helping hospital colleagues enjoy free creative opportunities by producing newsletters, supporting events, managing guest lists and maintaining strong relationships with our partner galleries.
Working closely with the Curator and Assistant Curator, you'll support the delivery of the visual arts programme by managing collections data, carrying out collections care tasks, and liaising with external contractors to ensure projects are delivered on time.
Additionally, you will:
* Oversee the running of the Royal Albert Hall ticket ballot
* Draft stories for digital channels, producing content for the website
* Support temporary exhibitions by preparing agreements, reports and materials
* Assist with the acquisition of new artworks
* Help deliver art tours to small groups of staff, volunteers and colleagues
About You
To be considered as an Arts Administrator, you will need:
* Previous experience, paid or voluntary, in a museum, gallery, or other arts institution
* Experience of building and maintaining positive working relationships with external organisations
* Experience of using databases such as Excel, CMS systems, or museum/archive databases
* An understanding of how public-facing arts events are planned and delivered
* Evidence of recent continuous professional development
* A track record of consistent accuracy and attention to detail
* The ability to manage a varied workload in a busy environment
* Excellent written and verbal communication skills
* Strong IT skills, with working knowledge of Microsoft Office (Word, Outlook, Teams etc.)
* A customer-focused approach
The closing date for this role is 23:30 on Sunday, 28th September 2025. Interviews are scheduled for the 8th – 9th October 2025.
Other organisations may call this role Arts Officer, Arts Programme Administrator, Gallery Administrator, Museum Administrator, Curatorial Assistant, or Collections Administrator.
Webrecruit and Imperial Health Charity are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
So, if you want to become our Arts Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Job Type: Full-time
Work Location: Hybrid remote in London W2