Job Title: Front of House Coordinator
About the Role:
We are seeking an organised and proactive individual to join our team as a Front of House Coordinator. This is a varied and hands-on role covering facilities, reception, office administration, post room coordination, and health & safety.
Key Responsibilities:
1. Provide a warm and professional welcome to all clients, visitors, and staff.
2. Coordinate meeting rooms and internal events, such as training sessions and client meetings.
3. Manage and order kitchen and hygiene supplies, including meeting refreshments.
4. Ensure shared spaces remain tidy and compliant with health and safety regulations.
5. Coordinate room bookings and diary management via Outlook.
6. Support AV/IT setup for meetings and report any issues to the IT team.
7. Book travel and accommodation for staff as required.
8. Handle incoming/outgoing post and courier requests; maintain archiving systems.
9. Assist with document management: scanning, photocopying, binding, laminating.
10. Oversee stationery stock and replenishment.
Facilities & Health and Safety:
1. Log and report any building-related issues, such as lighting and maintenance.
2. Liaise with contractors to ensure a high standard of upkeep across the premises.
3. Supervise cleaning services and maintain general housekeeping standards.
4. Coordinate scheduled and ad-hoc maintenance, ensuring compliance with legislative requirements.
5. Book and track mandatory training for staff.
6. Conduct regular office and fire risk assessments, ensuring health and safety compliance.
7. Manage Display Screen Equipment (DSE) assessments, including for returning staff.
8. Maintain a daily fire register via the office desk booking system.
Benefits:
We offer a competitive salary and brilliant benefits package.
Please note that salary will be discussed during the interview process.
Other Information:
We are an equal opportunities employer and welcome applications from all individuals regardless of age, disability, gender, race, religion, sexual orientation, or background.