Overview
Job Title: Operations Support Administrator (Permanent)
Location: Studley Office
Working Hours: 40 hours per week, Monday - Friday
About The Role
Our client is seeking a proactive and highly organised Operations Support Administrator to join their team on a permanent basis. This position plays a vital role in supporting various functions within their Operations Team, Site Operations, and other departments.
Key Responsibilities
* Administrative Support
o Provide day-to-day administrative assistance to the wider Operations Team
o Support internal processes and help maintain efficient communication across departments
* Accommodation Management
o Manage accommodation bookings for Operations teams via the clients travel partners
o Confirm requirements such as location, dates, and quantity
o Source appropriate accommodation in line with company standards
o Confirm and communicate booking details with employees
o Monitor bookings and handle any changes, including occasional out-of-hours amendments
o Approve bookings and review related invoices
o Consolidate accommodation costs by Job Number
* Third-Party Equipment Booking
o Source and book third-party equipment suppliers based on project needs
o Gather requirements (equipment, location, and dates)
o Obtain competitive quotes from trusted suppliers
o Raise Purchase Orders and manage supplier coordination
o Ensure timely off-hires of equipment
o Approve and verify supplier invoices
o Review supplier performance, negotiate pricing, and maintain supplier relationships
* Operational Support
o Raise orders as directed, including for internal transport and other operational needs
o Check supplier invoices for accuracy and completeness
* Candidate Requirements
o Strong administrative and organisational skills
o Excellent attention to detail and the ability to multitask effectively
o Strong interpersonal and communication skills
o Prior experience in a similar support role within operations or logistics is advantageous
o Competency in Microsoft Office and general business systems
Job Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Management and Manufacturing
* Industries: Administrative and Support Services
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