Administration Assistant needed!!
If you're a hard-working, reliable person then we want to hear from you.
Salary: £13.30 per hour
Location: Portsmouth, PO1 2AL
Hours: Monday to Friday, 9am - 5pm
Duration: Till May 2025 with the possibility of extension
Your duties will include:
1. Dealing with and signposting queries via email and telephone, communicating with professionals and service users daily.
2. Sorting in-coming and out-going post, dealing with all correspondence in confidence.
3. Uploading correspondence and recording information onto caseload systems.
4. Booking appointments and arranging meetings.
5. Taking minutes of more complex meetings, including Safeguarding Strategy meetings of a sensitive and/or confidential nature, and completing minutes within required timescales.
6. Maintaining files and documentation.
7. Carrying out necessary word processing, spreadsheets, database and presentation duties.
8. Facilitating the unaccompanied minor's administration process and updating relevant systems in relation to government returns and related in-house processes and procedures.
9. Arranging interpreters on behalf of the team.
10. Processing purchase orders, purchasing items as required and correlating invoices.
11. Administering the collection of statutory data and presentation of service performance information for Service Leader and Team Leaders.
12. Supporting the preparation for Ofsted inspections and providing specialist administrative support to inspections.
You need to have:
1. Experience of working in an administrative role.
2. Ideally, experience of working in Children's and/or Young People's Services.
3. Ability to take accurate, detailed minutes of complex meetings containing confidential and sensitive information.
4. Good working knowledge of Microsoft Office, including Word, Excel, Access, PowerPoint and Outlook.
Apply today!!
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
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